Office Coordinator

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Working Hours:

Monday-Friday, 8:00AM-5:00PM

FLSA Status: Non-Exempt, Hourly

Who We Are

Olympus Insurance Company is the premier insurance partner, providing the broadest coverage and superior service for Florida homeowners since 2007. We believe that insurance is a promise, and we honor our commitment to help homeowners navigate life's inevitable storms. Becoming an Olympian means joining a collaborative, people-first culture built on growth, accountability, and connection. Think Ahead. Think Olympus.

What Olympus Offers

We extend our signature White Glove Service to our employees through a comprehensive total rewards package, including:

• Employer-sponsored medical, dental, and vision plans
• Company-paid life insurance, short-term disability, and long-term disability
• 401(k) with company match
• Paid Time Off to include annual PTO, Holidays, Floating Holidays, and Volunteer Time Off
• Education Assistance Program and ongoing professional development opportunities
• Wellness Lunch N Learns
• Employee perks such as pet insurance, discount programs, and a welcoming office environment

At Olympus, we empower you to grow, contribute, and thrive both professionally and personally.

What You'll Do:

As our Office Coordinator, you'll be one of the first faces people see when they walk through our doors and an important part of creating a welcoming, organized, and engaging workplace 'll keep our front office and day-to-day operations running smoothly while providing exceptional service to employees, candidates, visitors, vendors, and business partners. You'll also support our Claims Administration team, giving you the opportunity to learn more about the insurance business while assisting agents and policyholders with a variety of service needs.

If you're someone who loves helping people, staying organized, and being the person everyone can count on to keep things moving, this could be a great fit!

Key Responsibilities:

Create a Great First Impression

Welcome employees, candidates, vendors, and visitors; manage incoming calls and building access; and help create a professional, friendly front-office experience.

Keep the Office Running Smoothly

Coordinate office and breakroom supplies, mail and packages, facilities requests, and vendor needs while helping maintain an organized and welcoming workplace. You'll also support company meetings, events, and employee activities with food, refreshments, supplies, and other logistics.

Support Our Customers & Claims Team

Provide friendly and professional support to agents, policyholders, vendors, and other partners. You'll assist with service requests, enter policy and loss information, process documentation and correspondence, help dispatch new claims, and provide administrative support to the Claims team.

Be a Go-To Resource

Help solve everyday questions and challenges, communicate information clearly, and connect employees, customers, and visitors with the right resources, all while protecting confidential information and delivering the level of service Olympus is known for.

What You'll Bring:

• High school diploma or GED.
• At least 2 years of office administration, office coordination, receptionist, or similar administrative experience.
• Professional customer service experience and a genuine enjoyment of helping others.
• Strong organizational skills and attention to detail, with the ability to juggle multiple priorities and interruptions.
• Excellent written and verbal communication skills with a professional, approachable demeanor.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to work independently while collaborating with employees across the organization.
• Experience with office operations, facilities, meetings, events, or the property & casualty insurance industry is a plus.

Olympus Insurance Company is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace. We prohibit discrimination and harassment of any kind based on race, color, religion, national origin, sex (including pregnancy, childbirth, and related medical conditions), age, disability, genetic information, marital status, sexual orientation, gender identity or expression, veteran or military status, or any other protected characteristic under federal, state, or local law.

Agency Disclaimer:
This job posting is not intended to solicit resumes from staffing agencies. Any unsolicited resumes sent to this posting, to employees, or to the Company without a valid written and signed agreement from Human Resources will be considered the property of the Company, and no fees will be paid.

This position will remain open until September 18th, or until a sufficient pool of qualified candidates has been identified.