Executive Assistant

Target

Start Date:

ASAP - 3 weeks upon acceptance
[Due to business need this role requires a specific start date and will require resources that can meet the outlined start date]
Duration: 5 months

Schedule:

Hybrid schedule requirement of a minimum of 4 days per week

** This role is a potential contract to hire and will require resources that do not require sponsorship now or in the future.**

Bank

Job Title:

Operations Analyst

Job Description:

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities:
" Communicates with executives and line management to gather and convey relevant information
" Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment.
" Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner.
" Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments.
" Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills.
" Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Required Skills
?

Adaptability
Administrative Services
Attention to Detail
Collaboration
Oral Communications
Planning
Presentation Skills
Prioritization
Problem Solving
Written Communications
Desired Skills
Proficient in the following tools:
MS Outlook
Webex
MS PowerPoint