Executive Assistant
Job in
Jacksonville, Duval County, Florida, 32290, USA
Listed on 2026-09-12
Listing for:
Tim Tebow Foundation
Full Time
position Listed on 2026-09-12
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration -
Business
Office Administrator/ Coordinator, Administrative Management, Business Administration
Job Description & How to Apply Below
- Manage the President's calendar strategically, protecting time for leadership, decision-making, relationship building, and personal sustainability.
- Anticipate upcoming priorities and proactively remove obstacles before they become distractions.
- Prepare agendas, meeting materials, briefing documents, presentations, and decision support resources that enable effective leadership.
- Serve as the President's trusted operational partner by tracking commitments, action items, and follow-up to ensure priorities continue moving forward.
- Support travel planning, scheduling, and logistics with excellence, discretion, and attention to detail.
- Manage the President's calendar strategically, protecting time for leadership, decision-making, relationship building, and personal sustainability.
- Anticipate upcoming priorities and proactively remove obstacles before they become distractions.
- Prepare agendas, meeting materials, briefing documents, presentations, and decision support resources that enable effective leadership.
- Serve as the President's trusted operational partner by tracking commitments, action items, and follow-up to ensure priorities continue moving forward.
- Support travel planning, scheduling, and logistics with excellence, discretion, and attention to detail.
- Translate the President's ideas, vision, and commitments into actionable plans, coordinating next steps and ensuring initiatives move from concept to completion.
- Monitor progress on strategic initiatives by tracking milestones, identifying risks, and maintaining accountability for outcomes.
- Coordinate cross-functional projects on behalf of the President, ensuring leaders remain aligned and informed.
- Keep the President aware of emerging priorities, potential obstacles, and opportunities requiring executive attention.
- Serve as the President's "second brain" by maintaining organizational awareness, remembering key commitments, and helping close the loop on important initiatives.
- Coordinate communication and follow-up with key donors, ministry partners, board members, business leaders, and strategic stakeholders.
- Help steward important relationships by ensuring timely communication, thoughtful preparation, and meaningful follow‑through.
- Exercise exceptional professionalism, discretion, confidentiality, and sound judgment when representing the President internally and externally.
- Support the President in cultivating relationships that advance the mission and strengthen the Foundation's influence.
- Partner closely with senior leaders to ensure priorities remain aligned, communication is clear, and organizational commitments stay on track.
- Foster collaboration across departments by connecting people, information, and initiatives that strengthen execution.
- Communicate updates, meeting outcomes, and action items that promote organizational clarity and accountability.
- Recognize opportunities to improve coordination, eliminate unnecessary complexity, and increase organizational effectiveness.
- Develop and maintain systems that improve executive workflows, organization, documentation, and follow-through.
- Champion the thoughtful integration of AI and emerging technologies to improve executive effectiveness, project execution, and operational efficiency while maintaining excellent judgment, authentic relationships, and personal accountability.
- Continuously identify opportunities to improve processes, increase efficiency, and enhance the overall effectiveness of the President's office.
- Reflect and reinforce the Tim Tebow Foundation's Core Values and Non-Negotiables in every interaction while cultivating trust, humility, excellence, and servant…
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