Administrative Assistant

Description We are looking for an Administrative Assistant to support a Training and Learning & Development team in Jacksonville, Florida. This fully onsite role is a Contract to permanent opportunity for someone who is organized, technically confident, and able to produce high-quality materials while managing day-to-day coordination tasks. The position focuses on training administration, document development, scheduling, reporting, and content support using Microsoft Office and approved AI tools.

Success in this role requires strong follow-through, careful attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:

- Support daily operations for training initiatives by coordinating meetings, maintaining calendars, preparing communications, and assisting with project-related activities.

- Arrange training sessions by managing participant schedules, sending invitations, tracking attendance, and following up on next steps.

- Build, revise, and format presentations and supporting documents in PowerPoint, Word, and Excel using approved company templates and standards.

- Create and refine learner-facing materials such as quick reference guides, FAQs, job aids, and instructional documents based on source content.

- Use approved AI applications to help draft, summarize, edit, and organize training content while maintaining quality and accuracy.

- Turn notes, procedures, and other raw information into clear training resources and business documentation suitable for end users.

- Maintain spreadsheets, records, attendance logs, and reporting trackers to ensure training data remains accurate and up to date.

- Organize digital files, templates, and learning resources so materials are easy to access, current, and consistently maintained.

- Review documents for grammar, formatting, consistency, readability, and overall clear presentation before distribution.

- Provide additional administrative and team support as needed, including data entry, meeting organization, and related office tasks. Requirements

- Ability to work on-site in our Jacksonville, Florida offices

At least 3 years of experience in administrative support, training coordination, learning and development support, or a related business function.

- Strong working knowledge of Microsoft PowerPoint and Word, with practical experience using Excel, Outlook, and Teams.

- Demonstrated ability to create effective presentations, edit content carefully, and format business documents with a high level of accuracy.

- Experience managing schedules, coordinating meetings, maintaining records, and handling detailed data entry in a structured environment.

- Comfortable using approved generative AI tools such as Microsoft Copilot, ChatGPT, or similar platforms to improve productivity and support content development.

- Strong organizational, time-management, written communication, and proofreading skills with the ability to manage multiple deadlines.

- High school diploma required; an associate's or bachelor's degree, or related coursework, is preferred.

- Experience supporting training materials, SOPs, reference guides, or instructional documentation is preferred.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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