Executive Assistant

Position Summary

The Executive Assistant provides high-level executive support to senior leaders within Norlee. This role is responsible for managing complex calendars, coordinating travel, preparing executive-level materials, organizing business data, and ensuring administrative precision across a wide range of strategic and operational matters.

Executive Assistant

Home Office, Administrative

Senior Executive Assistant

Exempt

The Executive Assistant provides high-level executive support to senior leaders within Norlee. This role is responsible for managing complex calendars, coordinating travel, preparing executive-level materials, organizing business data, and ensuring administrative precision across a wide range of strategic and operational matters.

This position operates in a highly visible, fast-paced environment supporting executive leadership. The role requires independent judgment, business maturity, and the ability to manage confidential and strategic matters with discretion.

The Senior Administrative Assistant is not simply task-driven; this position is expected to think ahead, anticipate needs, and function as an operational extension of the executives they support.

• Executive calendar accuracy and minimal scheduling conflicts.
• On-time preparation of executive materials for meetings and presentations.
• Expense processing accuracy and timeliness.
• Timely updating of organizational charts and workforce lookaheads.
• Positive executive feedback regarding preparedness and responsiveness.
• Contribution to seamless acquisition integration planning support.

• Manage and continuously prioritize complex executive calendars.
• Coordinate internal and external meetings across multiple time zones.
• Maintain visibility into direct report travel schedules.
• Anticipate scheduling conflicts and proactively resolve them.
• Prepare meeting materials and ensure executives are fully prepared.

• Coordinate all travel arrangements (flights, hotels, ground transportation).
• Manage itinerary changes and modifications as needed.
• Process and reconcile executive expenses through Ramp.
• Ensure expense reporting accuracy and timeliness.

• Prepare and professionally format PowerPoint presentations, PDF documents, and executive slide decks.
• Create, edit, and refine Excel, Word, and PowerPoint documents to executive-level standards.
• Assemble materials for bid reviews and executive presentations.
• Compile client-specific materials for face-to-face meetings.

• Organize and assemble monthly financial reports, budgets, and operational data into executive-ready materials.
• Maintain structured documentation for strategic reviews.
• Update and maintain organizational charts and internal documentation.
• Support workforce planning lookaheads and resource forecasting.

• Support executive pipeline visibility and CRM updates.
• Serve as a “lookahead” resource for developing new client opportunities.
• Interface cross-functionally to gather project-specific data and materials.
• Assist in building and organizing new client networks and relationship data.

• Share in office administrative duties as needed.
• Maintain strict confidentiality across all business matters.
• Provide additional administrative support tasks as assigned.

• Executive Presence & Professionalism:
  Demonstrates confidence, composure, and professionalism when interacting with executives, clients, and cross-functional partners. Maintains a polished demeanor and represents leadership with credibility and discretion.
• Strong Written & Verbal Communication:
  Communicates clearly, concisely, and professionally in both written and verbal formats. Produces executive-ready documents and presentations that reflect accuracy, clarity, and attention to detail.
• Anticipation & Proactive Planning:
  Anticipates executive needs, identifies potential conflicts, and proactively prepares solutions before issues arise. Thinks ahead and maintains strong visibility into upcoming priorities and deadlines.
• Organizational Agility:
  Manages multiple priorities and shifting demands with efficiency and flexibility. Quickly adapts to changing business needs while maintaining accuracy and professionalism.
• Detail Orientation:
  Demonstrates strong attention to detail in…