Administrative Assistant

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requisition no:884275

agency: children and families

working title: administrative assistant i -

we are looking for an organized professional individual who has the ability to multi-task, and demonstrates excellent computer and people skills. This position will be in jacksonville and will work closely with the leadership team, program office staff, and other administrative support staff for the economic self sufficiency program. Background in clerical and administrative support duties preferred.

• responsible for operating a personal computer and other office equipment
• prepare administrative reports, documents, and correspondence.
• research, gather data and prepare written reports and independently initiate special projects.
• prepare correspondence, reports, memorandums, staff meeting minutes, and other material on general and technical subjects.
• prepare, type and submit travel vouchers for ess program staff.
• maintain required contact lists.
• copy and distribute correspondence and other materials to units and other personnel.
• plans workflow and time utilization in order to maintain high level of productivity and to complete work on schedule.
• maintains all files and records of office correspondence, documents, reports, and other materials.
• assists with random moment sampling, tracking correspondences, maintaining logs, creating charts and graphs.
• handles client relation updates and tracking for completion.

• knowledge of the principles and techniques of effective communication, verbally and in writing.
• knowledge of office procedures and practices.
• knowledge of standard business formats and styles for letters and business forms.
• knowledge of the methods of data collection.
• knowledge of basic arithmetic.
• ability to deal with the public in a tactful, courteous and effective manner
• ability to organize, maintain, compile, analyze, review data for accuracy and completeness for management and administrative decisions.
• ability to organize and maintain filling systems.
• ability to plan, organize and coordinate work assignments.
• ability to establish and maintain effective working relationships with others.
• ability to use correct spelling, punctuation and grammar.
• ability to operate general office equipment.
• ability to handle telephone calls in a courteous and effective manner.

three years of secretarial or clerical work experience. College education from an accredited institution or vocational/technical training can substitute at the rate of 30 semester, 45 quarter or 720 classroom hours for each year of the required experience. A high school diploma or its equivalent can substitute for one year of the required work experience.

must be able to lift 25 pounds or more.

knowledge of microsoft office word, excel, and power point. Must be familiar with adobe and visio, document scanning and dvs capture.

the state of florida is an equal opportunity employer/affirmative action employer, and does not tolerate discrimination or violence in the workplace.

candidates requiring a reasonable accommodation, as defined by the americans with disabilities act, must notify the agency hiring authority and/or people first service center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

the state of florida supports a drug-free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, f.s., drug-free workplace act.

candidates requiring a reasonable accommodation, as defined by the americans with disabilities act, must notify the agency hiring authority and/or people first service center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

the state of florida supports a drug-free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, f.s., drug-free workplace act.

pursuant to chapter 295, florida statutes,candidates eligible for veterans’ preference will receive preference in employment for career service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming veterans’ preference must attach…