Fleet Coordinator

We're currently hiring for a Fleet Coordinator on behalf of one of our clients in Jacksonville, FL!

Job Description

The Fleet Coordinator organizes and supports all aspects of crew travel, scheduling, and documentation for vessel operations. This role maintains accurate crew records, coordinates onboarding and training, and ensures compliance with maritime regulations and company policies. The position requires strong administrative skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced operational environment.

• Coordinate crew travel, including booking transportation and accommodations to and from vessels.
• Maintain up-to-date crew records, including certifications, licenses, training requirements, and compliance documentation.
• Monitor vessel staffing levels and proactively resolve crew shortages, coverage gaps, and scheduling conflicts.
• Communicate regularly with captains, vessel leaders, and operations teams regarding crew changes and workforce needs.
• Ensure adherence to applicable maritime regulations, internal policies, and client requirements related to crew management.
• Track crew availability, leave schedules, and relief planning to support continuous vessel operations.
• Assist with onboarding new crew members, including processing onboarding applications and coordinating required training.
• Post job openings, vet candidates, and support candidate screening activities as needed.
• Coordinate and track drug screenings and other pre-employment requirements.
• Prepare and process travel expense reports and service letters related to crew assignments.
• Create and maintain electronic personnel and scheduling files, ensuring data accuracy and confidentiality.
• Enter and update personnel, travel, and scheduling information in company systems and spreadsheets.
• Generate Excel reports and maintain SharePoint or similar platforms for crew and travel data.
• Provide general administrative and clerical support to the operations and crewing teams.
• Support emergency crew replacement efforts, including rapid travel coordination and schedule adjustments when needed.

This is a Contract position based out of Jacksonville, FL.

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Jacksonville,FL.

This position is anticipated to close on Jul 13, 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application…