Senior Project Coordinator; FDEP Waste Cleanup Program

Terracon is seeking a highly organized and detail-oriented Senior Project Coordinator to support our work under the Florida Department of Environmental Protection (FDEP) Waste Cleanup Contract
. This role is critical in ensuring the successful planning, execution, and delivery of environmental remediation and assessment projects throughout the state.

The ideal candidate will serve as a central coordination point between project managers, technical teams, subcontractors, and the client, ensuring compliance with FDEP program requirements while maintaining schedule, budget, and quality objectives.

• Coordinate day-to-day activities for multiple environmental projects under the FDEP Waste Cleanup Contract.
• Support project managers with scheduling, task tracking, resource allocation, and milestone reporting.
• Prepare and review project documentation, including work plans, proposals, reports, invoices, and deliverables in accordance with FDEP guidelines.
• Track project budgets, monitor costs, and assist with financial forecasting and reporting.
• Serve as a liaison between internal teams, subcontractors, and FDEP representatives to ensure clear communication and timely issue resolution.
• Maintain project records, regulatory documentation, and data management systems.
• Ensure compliance with contract requirements, regulatory standards, and Terracon’s quality and safety procedures.
• Assist with procurement and subcontractor coordination, including scheduling field activities and deliverables.
• Support continuous improvement initiatives by identifying efficiencies in project coordination and reporting processes.

• Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
• Partner with financial analysts/accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
• Track and route documents into internal and/or external systems complying with client protocols and requirements.
• Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
• Provide a variety of project support related tasks involving document management.
• Manage document processes and systems to support control and availability of project and client documentation to local office/operations.

• Provide support for more complex and larger clients and/or projects/programs.
• Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
• Partner with financial analysts/accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
• Works with client to access and work within external systems, if applicable and required.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed.
• Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements.
• Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
• Assist with updates to Terra Net resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account.
• Interact with key client contacts as needed or as directed.
• Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
• Maintain updates to project status including timelines and deliverable dates and financial data.
• Works with offices to ensure that client specific requirements are understood and followed.
• Works with offices on change order requests to ensure timely delivery to client and approval.
• Partner with financial analysts/accountants and the project team to support proposal and project registration setup as needed.
• Work with…