Property Management Coordinator

Grassy Creek is a private equity firm with offices in Jacksonville, Crested Butte, New York, and the Bay Area. Our primary business lines are Asset Management, Property Development, and Technology Ventures. Grassy Creek’s diverse portfolio includes private homes, commercial spaces, and a collection of remote lodges for the adventure travel brand Eleven Experience. Our lodges, chalets, and beach houses are miles from the main road and in unique locations away from the crowd.

Each property is carefully designed and crafted, showcasing our distinct style that considers local architecture and cultural aesthetics.

We encourage creative thinking, and we have fun turning our dreams into reality. Whether creating a world-class cat ski operation, building a global high-end experience destination business, or building innovative business software applications, we dream big and continue to be amazed when those dreams come true. Among other things, we are passionate about conservation. We act as leaders by investing time and capital into protecting the environment.

We invest future wealth for our clients in local, sustainable businesses and always ensure that we give back as much as we take.

Grassy Creek offers medical, dental, and vision coverage, as well as a 401k with company match.

Position Summary

The Property Management Coordinator supports the Director of Property Management across operational and administrative functions spanning the full portfolio. Responsibilities include coordinating communication across property teams and vendors, developing and maintaining property management workflows and maintenance calendars, supporting proactive and preventative maintenance scheduling, FF&E reserve research and proposals, property manual development, and inventory and procurement support. This full-time, benefitted, year-round position offers an annual salary between $65,000–$85,000 depending on experience and qualifications.

Property Manual Development

• Coordinate with property teams across the portfolio to gather, document, and maintain property-specific operational manuals.
• Own the workflow for drafting, organizing, and updating manual content; manage version control and distribution to relevant staff.
• Maintain consistent structure and depth across all properties while capturing site-specific nuances.

FF&E Reserve — Qualification, Research & Proposals

• Assist in proposing new, and evaluating incoming FF&E reserve and CAPEX request for completeness, priority, and alignment with needs and budget.
• Conduct product research across FF+E/Building Systems categories; compare options, source pricing, and prepare proposals for Director review and ownership approval.
• Track open requests through approval, procurement, and delivery; maintain a running log by property.

Inventory System Build-Out & Management

• Lead the design and build-out of a portfolio-wide inventory tracking system — from tool selection and data structure through initial population and ongoing management.
• Coordinate with property teams to capture and maintain accurate inventory records across all locations.
• Develop SOPs for inventory management; train property staff on system use as needed.

Inventory Management, Parts Identification & Ordering

• Manage a central portfolio-wide inventory system — maintaining accurate records of FF&E, supplies, consumables, and equipment across all properties.
• Coordinate with property teams to keep inventory current; flag depletion, condition issues, or reorder thresholds before they become operational problems.
• Aide in researching relevant replacement products, components, and repair parts.
• Build and maintain a parts and vendor reference library organized by property and system type, so sourcing common needs gets faster over time.

Research & Procurement Support

• Take on open-ended research tasks across a wide range of property needs — from appliances and fixtures to mechanical equipment and specialty materials.
• Compile options, compare pricing and lead times, and present for review.
• Coordinate vendor outreach and track orders through delivery and installation confirmation.
• Assist with invoice review and procurement record keeping as part of…