Project Coordinator - Site Planning

Project Coordinator - Site Planning

CPH is a multi-disciplined Engineering and Architectural design firm that ranks in the nation's Top 500 Design Firms by ENR Magazine. Are you seeking next BIG opportunity for growth as part of a dynamic and collaborative team working with movers and shakers who produce solutions? Are you ready to be a part of something bigger than yourself contributing to a collaborative win at work?

If so, you might be the solution-oriented individual we are seeking for Project Coordinator at CPH! This role will require a full-time, in-office presence with an adaptable, hit-the-ground running mentality. This individual will work with a collaborative team on-site in Jacksonville, FL or have flexibility to sit at one of our other locations across our Sunny State of Florida!

The Project Coordinator (PC) plays a critical role in supporting project execution with a primary focus on site planning functioning well in a fast-paced environment with basic planning knowledge working with zoning and review of compliance/regulations. This individual will support a dynamic team by managing contracts, schedules, budgets, documentation, and stakeholder communication. This role ensures seamless coordination of operational and logistical aspects across project teams and acts as a bridge between project management and cross-functional teams, ensuring that projects run efficiently while maintaining clear and effective communication with sub-consultants, clients, and internal teams across multiple disciplines.

The ideal candidate thrives in an agile multi-disciplinary environment and is highly organized, detail-oriented, and proactive in problem-solving. This role will require one who is comfortable hitting the ground running with a proactive approach to learning new systems, tools, software and processes to support their team quickly and efficiently. Other skills highly desired include working for a civil engineering firm and key communication skills with various staff, clients, vendors, and various stakeholders.

This is a great role for a self-starter who is resourceful and comfortable acting as such in a collaborative team setting.

• Understanding of site planning and experience holding related responsibilities for land development team.
• Assist in creating site plans, review improvement layouts, and manage outside consultants like civil engineers and surveyors.
• Navigate local zoning laws, process land development applications, and secure agency permits.
• Track project milestones, maintain development schedules, and monitor cost estimates or cash flows.
• Act as a liaison between developers, contractors, and local government officials.
• Assist in pipeline development and tracking and ensure appropriate records are created and updated.
• Assist with initial project setup, ensuring that files, templates, tracking tools, and systems are established correctly. Ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution.
• Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements.
• Assist team as needed with any grant opportunity research, application development, and submission coordination.
• Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables.
• Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation.
• Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables.
• Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements.
• Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation.
• Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility.
• Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution.
• Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication.
• Support client interactions by preparing meeting materials, presentations, and project reports.
• Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture.
• Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA).
• Coordinate with team to validate billable hours, budgets, and contract compliance.
• Support financial forecasting and fund allocation as part of grant lifecycle if applicable.
• Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals.

• Associates or Bachelor's degree in Business Administration, Project Management, Construction Management, or a related field; equivalent coordination or operations experience may be…