Grants, Operations & Compliance Manager

Position Overview

Number of Positions: 1

The Grants, Operations, and Compliance Manager oversees grant administration, operational compliance, and business processes that support organizational effectiveness. This role partners across departments to ensure compliance funding requirements, strengthen operational systems, mitigate risk and support the successful execution of organizational priorities.

• Manage post-award grant administration for public funding sources, ensuring compliance with all federal, state, and local requirements
• Monitor grant-funded activities and expenditures to ensure alignment with approved budgets and regulations
• Maintain thorough documentation and audit-ready records for all grants
• Support compliance with Ameri Corps and other government-funded program requirements
• Conduct compliance monitoring activities, including site visits and internal reviews

• Lead preparation and submission of timely, accurate grant reports (financial, programmatic, and outcomes-based)
• Coordinate with program and data teams to collect, verify, and synthesize required reporting data
• Collaborate with finance to reconcile expenditures and produce financial reports
• Track reporting deadlines and deliverables through a centralized grants calendar

• Maintain and improve internal systems for grant tracking, reporting, and compliance workflows
• Identify and implement process improvements to increase efficiency and reduce risk
• Support internal training and guidance on grant compliance and reporting expectations
• Assist with Ameri Corps contract management and related operational requirements

• Provide support on local, state, and federal grant applications, including writing, assembling materials, formatting, and compliance review
• Coordinate internal inputs for proposals when needed, ensuring accuracy and alignment

• Serve as a liaison between Advancement, Finance, and Program teams to ensure aligned grant execution
• Support organization-wide initiatives, events, and trainings as needed

• Bachelor’s degree in public administration, nonprofit management, business, finance, or related field
• 2–6 years of experience in grant administration, compliance, or government funding management
• Strong knowledge of grant reporting and compliance requirements, especially for public funding (federal/state/local)
• Experience working with financial reports, budgets, and data tracking
• Exceptional organizational and project management skills with strong attention to detail
• Ability to manage multiple deadlines and priorities in a fast-paced environment
• Strong written and verbal communication skills, particularly in reporting and documentation
• Proficiency in Microsoft Office Suite and grant management systems
• Ability to work independently while collaborating across teams
• Preferred Experience with Ameri Corps or other federally funded programs
• Familiarity with nonprofit or education-based organizations
• Experience supporting audits or compliance reviews

Full-time employees will be eligible for all benefits including vacation, sick days and organization holidays. You may participate in all benefit programs that City Year establishes and makes available to eligible employees, under (and subject to all provisions of) the plan documents that govern those programs. Currently, City Year offers medical, dental, vision, life, accidental death and dismemberment and disability coverage, Flexible Spending Accounts (FSA), and other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan document.

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Employment at City Year is at-will.

City Year does not sponsor work authorization visas.

City Year’s dual mission is to expand educational opportunity for all students and develop the next generation of leaders through national service. Trained teams of City Year Ameri Corps members provide support to students, classrooms and the whole school. Schools that partner with City Year are up to two to three times more likely to improve in…