Sr Associate, PDC Coordinator SE Region

Aufgaben

About Us

Mercedes-Benz USA is responsible for the sales, marketing and service of all Mercedes-Benz and Maybach products in the United States. In our people, you will find tremendous commitment to our corporate values. We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.

Job Overview

This role will provide administrative and secretarial support to PDC Manager, Supervisors and personnel.

Responsibilities:

• Provide administrative support to PDC Site Leader and Team Leaders including: preparation of all correspondence, handling and screening incoming telephone calls, meeting all PDC visitors and directing to proper department; maintaining necessary

• Process material requests, service requests, purchase orders, receipts and vendor invoices in a timely and accurate manner according to company policy and procedures. Compile and verify procard records in PVS system.

• Prepare and submit contracts and addendums to subcontractors and HO Purchasing department for approval. Administer PDC Petty Cash Fund.

• Maintain and update subcontractors files in compliance with all ISO Standards. Assist PDC Site Leader with ensuring compliance with various Human Resources policies and procedures.

• Screen applications for employment; inform new employees of benefits and company policies; process and maintain all Personnel records, disability and Worker’s Compensation claims.

• Maintain Time & Attendance system/records for all PDC employees. Assure stocking and timely reordering of office and lunchroom supplies for PDC, assure that most competitive supplier is selected.

• Obtain proposals and assure that most competitive supplier is found for needed maintenance and rental services such as janitorial services, etc. Initiate procurement of service as needed and/or coordinate completion of repair or maintenance.

• Monitor quality and service of repair or maintenance, supplied/completed.

• Maintain fixed assets inventory records, files, opening and distributing mail.

• Verify monthly budget comparison statement and analyze discrepancies.

Qualifications & Requirements:

High School Diploma (GED) or equivalent work experience

This role also requires the applicant's to have the following Licenses / Certifications PDC courses in various MBUSA Office Software Minimum of 3-5 years of office and/or administrative experience Three – six months Purchasing Policies and Procedures System.

Additional Information

Must have 1 - 3 years (total) of experience in the following:

• Administration Knowledge of administrative procedures, process/project development, and system procedures.

• Business - General Knowledge of fundamental business practices and concepts that impact the success and profitability of the organization.

• Human Resources Knowledge of principles and procedures for Compensation and Benefits, Employee Relations, Recruitment and Selection, and HRIS.

Job Family

Competencies:

• Adaptability
• Contributing to Team Success
• Follow Up
• Planning & Organizing

Core Behaviors:

• Applies Business Discipline -
  • Demonstrates commitment to excellence by accepting accountability for safety, quality, cost and timely delivery of work product(s).
  • Rational when faced with conflicting details/obstacles.
  • Applies process thinking, identifies process improvements; takes initiative to make improvements happen
• Demonstrates Business Acumen -
  • Understands how the business works, knows the customer and the competition.
  • Acts with customers in mind; comes up with creative, innovative ideas.
  • Copes with change, shifts gears, handles risk and uncertainty.
  • Works effectively across usual boundaries (levels, functions, cultures)
• Builds Effective Relationships -
  • Values diversity and treats people with respect regardless of race, national origin, age, gender, disability or sexual preference.
  • Acts as a team player; encourages collaboration; shares wins and successes; creates a feeling of belonging
• Pursues Learning & Growth -
  • Learns "on the fly" when facing new challenges; experiments, open to change.
  • Works to continuously improve self; understands that different situations call for different skills and approaches. Knows personal strengths, weaknesses,…