Coordinator - Inventory, Pricing & Operations; Electrical, HVAC & Plumbing

Coordinator - Inventory, Pricing & Operations (Electrical, HVAC & Plumbing)

Office Full time $18/hr

Location: Jacksonville, FL (in-office)
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Job Type: Full-time, Hourly, W2

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We're a growing electrical and HVAC contracting company looking for an organized, dependable Coordinator - Inventory, Pricing & Operations to join our office team. This role keeps our crews, vendors, and customer accounts running smoothly — you'll be the person making sure the right parts, information, and schedules get to the right place at the right time.

You don't need trade experience to apply, but you do need to be sharp with details, comfortable learning new software, and someone who follows through without needing to be reminded.

• Prepare job estimates and keep pricing information current and accurate
• Coordinate with field crews on job status, materials, and logistics
• Order parts and materials from vendors for active jobs
• Learn and manage our parts/inventory system
• Process incoming leads from several sources and route them appropriately
• Help schedule and coordinate service work
• Get invoices to the right place
• Monitor our team email inbox and respond to or route messages appropriately
• Work daily inside multiple business software systems
• Collaborate closely with and support the Customer Experience Coordinator

• Strong organizational skills — you can keep several moving pieces straight at once
• Comfortable with computers and willing to learn new software tools
• Clear communicator, in person, in writing and on the phone
• Comfortable with basic math and attention to detail (pricing, invoices)
• Reliable and punctual — this is an in-person, in-office role
• A self-starter who takes ownership rather than waiting to be told what's next
• Able to work in an unairconditioned warehouse to adjust inventory and help move/organize parts

Nice to have (but not required):

• Experience in electrical, HVAC, construction, or related field
• Experience with field service software (e.g., House Call Pro or other CRM systems)

• Full-time hourly schedule (Mon–Fri, 8am - 5pm)
• Hands-on training across but also input into our systems and workflows
• Room to grow as our company grows — we're a small team and value creative feedback to guide system and process changes