Permit Coordinator

Job Summary

CPH is a multidisciplinary Engineering and Architecture firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine. We are actively seeking a skilled Permit Coordinator to join our multidisciplinary team in Jacksonville, FL. This role offers location flexibility with various locations listed on our company website, depending on skill set and expertise level.

This position requires an individual who can manage the full permitting process for CPH projects, ensuring compliance with regulatory requirements, coordinating with agencies and project teams, and maintaining accurate records.

• Research AHJ requirements for permits, plan reviews, inspections, fees, timelines, and submittal formats.
• Contact municipalities, counties, fire departments, utilities, and other agencies to confirm project-specific requirements.
• Prepare, organize, and submit permit packages.
• Track permit status, comments, revisions, approvals, expirations, and inspection requirements.
• Coordinate with engineering, design, construction, and client teams to resolve AHJ issues.
• Maintain permit trackers, jurisdiction databases, documentation, and project records.
• Identify risks early, such as zoning restrictions, special reviews, long lead times, utility requirements, or missing documentation.
• Ensure that project teams understand what is required before permit submittal.

• Prepare, submit, track, and manage permit applications for land development, zoning, construction, and environmental approvals.
• Coordinate with local, state, and federal agencies to ensure compliance with permitting regulations.
• Monitor permit requirements and timelines to obtain approvals within project schedules.
• Maintain a database of permit applications, approvals, and expirations to track compliance status.
• Research and interpret local and national permitting codes, land use regulations, and building ordinances.
• Ensure all permitting documentation is accurate, complete, and aligned with regulatory standards.

• Conduct research on zoning laws, environmental regulations, and permitting processes in various jurisdictions.
• Stay updated on changes in building codes, land use policies, and industry best practices.
• Analyze and summarize regulatory requirements for internal teams to support project planning and decision-making.
• Assist in evaluating project feasibility based on regulatory constraints and potential permitting challenges.

• Work closely with project managers, engineers, architects, and clients to align permitting strategies with project goals.
• Serve as the primary liaison between the company, regulatory agencies, and stakeholders regarding permit applications.
• Assist in the preparation of public hearing materials, presentations, and community outreach efforts as needed.
• Track and coordinate permit-related communication, including bid questions, Requests for Information (RFIs), and responses from agencies.
• Facilitate project clearances and assist with closeout documentation upon permit approvals.

• Maintain accurate records of all permit-related activities and ensure documentation is accessible for audit purposes.
• Assist in compiling technical reports, environmental assessments, and compliance checklists.
• Generate periodic reports summarizing permitting status, upcoming deadlines, and potential roadblocks.
• Develop and improve internal permitting procedures to enhance efficiency and compliance.

• Identify opportunities to streamline the permitting process and enhance interdepartmental coordination.
• Recommend best practices for permitting efficiency, compliance tracking, and regulatory adherence.
• Provide training and guidance to internal teams on permitting requirements and processes.

• Strong knowledge of permitting processes, land development, zoning regulations, and environmental compliance.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and permitting software such as Accela, ePermits, or similar platforms.
• Detail oriented, quality conscious, reliable,…