Permit Coordinator

What You’ll Do - Core Job Functions

Job Title: Permit Coordinator

Department: Civil/Municipal

Location: Jacksonville, FL

CPH is a multi-disciplinary engineering and architecture firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine. CPH is actively seeking a skilled Permit Coordinator to join our multidisciplinary team in Jacksonville, FL. This role has location flexibility depending on skill set and expertise.

We are looking for a professional who understands the value of both a sense of urgency and quality in all work duties to ensure our client’s needs are met. This individual must be an excellent communicator with strong ability to seamlessly work cross-functionally in a multidisciplinary environment. They will exercise strong and effective communication, exceptional time management, and proactive resourcefulness. This role is key to our success in delivering excellence to our clients.

Nice to Haves: The Permit Coordinator must be well versed in Florida jurisdiction as well as working with a multitude of online tools related to the city and various municipalities. Strong experience with industry terminology and portal systems in the daily function of this position. Prior experience working with municipal code and building/zoning department knowledge is desirable.

Job Summary: The Permit Coordinator is responsible for managing the full permitting process for CPH projects, including preparing, submitting, tracking, and securing approvals across multiple jurisdictions. This role ensures all projects comply with regulatory requirements, coordinates with agencies and project teams, and maintains accurate records throughout the process.

• Research AHJ requirements for permits, plan reviews, inspections, fees, timelines, and submittal formats.
• Contact municipalities, counties, fire departments, utilities, and other agencies to confirm project-specific requirements.
• Prepare, organize, and submit permit packages.
• Track permit status, comments, revisions, approvals, expirations, and inspection requirements.
• Coordinate with engineering, design, construction, and client teams to resolve AHJ issues.
• Maintain permit trackers, jurisdiction databases, documentation, and project records.
• Identify risks early, such as zoning restrictions, special reviews, long lead times, utility requirements, or missing documentation.
• Ensure that project teams understand what is required before permit submittal.

• Prepare, submit, track, and manage permit applications for land development, zoning, construction, and environmental approvals.
• Coordinate with local, state, and federal agencies to ensure compliance with permitting regulations.
• Monitor permit requirements and timelines to ensure approvals are obtained within project schedules.
• Maintain a database of permit applications, approvals, and expirations to track compliance status.
• Research and interpret local and national permitting codes, land use regulations, and building ordinances.
• Ensure that all permitting documentation is accurate, complete, and aligned with regulatory standards.

• Conduct research on zoning laws, environmental regulations, and permitting processes in various jurisdictions.
• Stay updated on changes in building codes, land use policies, and industry best practices.
• Analyze and summarize regulatory requirements for internal teams to support project planning and decision‑making.
• Assist in evaluating project feasibility based on regulatory constraints and potential permitting challenges.

• Work closely with project managers, engineers, architects, and clients to align permitting strategies with project goals.
• Serve as the primary liaison between the company, regulatory agencies, and stakeholders regarding permit applications.
• Assist in the preparation of public hearing materials, presentations, and community outreach efforts as needed.
• Track and coordinate permit‑related communication, including bid questions, RFIs, and responses from agencies.
• Facilitate project clearances and assist with closeout…