Events Manager

Job brief:

We are seeking an experienced, detail-driven, and donor-focused Event Manager to take ownership of our Gala & Golf event from planning through execution. This role is responsible for the vendors, logistics, and on-site experience that bring our flagship fundraising event to life, working alongside a dedicated Event Assistant and in close partnership with our event management company, auction team, and internal leadership.

This person will also support the planning, coordination, and execution of additional foundation events and initiative across the organization, including ministry, travel, logistics, and other cross-functional projects as assigned.

Responsibilities:

Own Gala & Golf Event Execution Serve as the primary owner of our Gala & Golf event from early planning through post-event wrap-up Build and manage the event timeline, ensuring every milestone is met on schedule

Track event spend and support budget management in partnership with the Head of Events Lead on-site execution and serve as the point of contact for all event-day logistics

Partner with our contracted event management company on vendor coordination, production, and run-of-show Manage Vendors & Logistics Source, negotiate, and manage relationships with venues, caterers, AV/production teams, and photographers

Coordinate signage, registration, seating, and on-site guest flow Oversee event-day staffing needs and volunteer coordination

Proactively identify and resolve logistical issues before they impact the donor experience

Support Additional Events as Needed Assist with planning and logistics for other organizational events as needed throughout the year Coordinate travel logistics for Night to Shine, including itineraries and on-the-ground coordination

Provide flexible, hands-on support across the events calendar during peak planning periods

Elevate the Donor Experience Ensure every touchpoint — from invitation to follow-up — reflects excellence and hospitality

Collaborate with our Donor Event Manager and Auction & Travel Specialist on guest experience, swag, and VIP needs

Support accurate, timely data entry and reporting in our CRM (Hub Spot) before and after each event

Help drive a culture of thoughtful, consistent donor follow-up after every event

Collaborate Across Teams Work closely with the Project Manager on budget tracking, signage, and event materials

Partner with Marketing and Brand teams on creative assets and event promotion

Communicate clearly and consistently with the Head of Events on event status, risks, and decisions

Maintain a high level of professionalism and discretion when working with donors, sponsors, and VIP guests

Requirements:3–5+ years of experience in event planning or management, ideally in nonprofit, fundraising, hospitality, or corporate event production

Demonstrated experience managing vendor relationships, timelines, and on-site logistics from start to finish

Strong project management skills with exceptional attention to detail and follow-through

Experience working with donors, executives, or VIP stakeholders preferred

Ability to stay calm, organized, and solution-oriented in fast-moving environments

Excellent written and verbal communication skills

High level of discretion and professionalism

Bachelor’s degree preferred; equivalent experience considered

Willingness to travel and work flexible hours, including evenings and weekends, around event uzu
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