Accounts Payable Specialist - Invoicing & Payments

Accounts Payable

The duties of accounts payable depend on their work environment. Those who work in a large finance department may have a smaller remit, while others who work in smaller settings may have a wider scope of duties. Additional responsibilities may include producing payment forecasts for the management or liaising with suppliers regarding agreed payment profiles. In general, their key tasks include:

• Communicating with relevant suppliers to process invoicing or payment queries
• Attaching the correct documentation to invoices and reconciling purchase orders to invoices received
• Posting invoices and credit notes and ensuring they're coded correctly in the system
• Preparing monthly supplier statement reconciliations
• Dealing with external and internal queries by phone and email
• Preparing and processing supplier payments and ensuring that a senior Finance Manager has signed all payments off
• Ensuring that all accounts payable activities comply with relevant financial policies and procedures
• Investigating and resolving outstanding creditor items