Controller​/Automotive Office Manager

Florida East Coast resort town offering year-round coastal living, with close proximity to Orlando, Daytona Beach, and Melbourne

We are a large Florida-based automotive group offering exceptional compensation packages.

We are seeking a highly experienced Automotive Office Manager / Controller with deep expertise in the Reynolds and Reynolds

DMS platform to oversee and manage dealership accounting and administrative operations.

This is a key leadership role responsible for ensuring financial accuracy, operational efficiency, and strong internal controls across the dealership. This position supports a multi-franchise accounting office processing approximately 300–400 retail deals per month, requiring strong organizational and process management skills.

The Controller is responsible for the accounting operations to include the maintenance of an adequate system of accounting records, a comprehensive set of controls and budgets designed to mitigate risk, and the production of periodic financial reports. He/she will enhance the accuracy of reported financial results and will also ensure that reported results comply with generally accepted accounting principles. The ideal Controller will have at least three years experience in a position of similar responsibility.

• Medical- 4 plans (BCBS)
• Dental
• Vision
• Term Life
• Company-paid Term Life
• STD/LTD
• Accident indemnity rider
• PTO / Sick days (annually)
• 401(k) with an employer match
• FMLA / Maternity/Paternity Leave
• Bereavement Leave

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

The following is a representative list of the duties and responsibilities associated with this position:

• Oversee all dealership accounting functions, including accounts payable, accounts receivable, payroll, and financial reporting
• Manage month-end close to ensure timely and accurate financial statements
• Maintain and enforce internal controls, compliance standards, and accounting policies and procedures
• Supervise, train, and develop accounting/office staff
• Reconcile schedules, bank accounts, and manufacturer receivables
• Monitor deal flow, funding, and contracts in transit (CIT) to ensure timely collections
• Coordinate with external auditors, corporate accounting, and department managers
• Oversee vendor management and ensure cost efficiency, including capturing available discounts
• Maintain the integrity of the accounting system, including the chart of accounts
• Ensure timely processing of debt payments and financial obligations
• Prepare and analyze financial and operating metrics; report variances to budget and recommend performance benchmarks
• Ensure compliance with all local, state, and federal reporting requirements and tax filings
• Adhere to all company policies, procedures, and safety standards
• Perform other duties as assigned

• Minimum 3+ years as an Automotive Office Manager or Assistant Controller
• Strong hands‑on experience with Reynolds & Reynolds DMS (required)
• Solid understanding of dealership accounting, including factory receivables, floor plans, and schedules
• Proven ability to manage deadlines in a fast‑paced, high‑volume environment
• High attention to detail and strong leadership skills

• Experience with multi‑rooftop operations
• Familiarity with OEM reporting requirements
• Advanced Excel skills

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting: Remaining in the seated position
• Stand: Remaining on one’s feet in an upright position at a workstation without moving about
• Walking: Moving about on foot
• Lifting: Raising or lowering an object from one level to another (includes upward pulling) 10-15 lbs.
• Carrying: Transporting an object, usually holding it in the hands…