Project Controller

Location:

Jacksonville, FL

Full-Time, Exempt

Director of Project Finance and Operations

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The Project Controller plays a critical role in supporting financial management and control for our organization's projects. This role involves collaborating with project teams, monitoring project financials, and ensuring compliance with financial regulations, accounting standards and company policies. Project Controller will contribute to accurate financial reporting, budgeting, and forecasting to support the successful execution of projects. This position serves as the primary financial point of contact for assigned projects from award through closeout and is expected to be a proficient user of SAP S/4

HANA, working daily in Project Systems and across the Procure-to-Pay cycle to ensure project costs are captured, controlled, and reported accurately.

• Ensure accurate and timely cost reports and financial data by fully reconciling project contract values, budgets, forecasts, and approved change orders. Verify that all reported values are backed by proper documentation to maintain transparency and audit readiness.
• Coordinate closely with project teams, procurement, receiving, and other departments to ensure alignment between operations and financial goals. Ensure all teams follow established procedures and policies to support accurate reporting and project execution.
• Develop and maintain project budgets, forecasts, and cost control systems to track financial performance. Analyze variances between budget and actuals and recommend corrective actions to keep projects financially on track.
• Maintain project structures in SAP S/4
  
  HANA Project Systems (PS), including WBS element setup, network activities, cost planning versions, budget releases, and settlement rules, ensuring structures reflect the contracted scope of work and support required reporting.
• Oversee the Procure-to-Pay cycle for assigned projects, including review of requisition and purchase order coding to the correct WBS elements, monitoring of goods receipt/invoice receipt (GR/IR) aging, and resolution of three-way match exceptions with procurement and accounts payable.
• Monitor open commitments, accruals, and actual costs in SAP to produce a complete and defensible estimate at completion (EAC) for each project, including quantification of risk, contingency, and pending change orders.
• Maintain project master data integrity across SAP modules, including cost centers, profit centers, activity types, settlement rules, and project system statuses, and coordinate with ERP support on issue resolution and enhancement requests.
• Prepare and update detailed project cash flow forecasts to ensure adequate funding and timely disbursements. Coordinate with finance and project teams to align cash flow timing with billing, procurement, and execution milestones.
• Collaborate with project managers, procurement, and scheduling teams to align operational activities with financial plans. Support resource planning and identify risks that may impact cost or schedule.
• Assist in preparing documentation and reports for external audits. Ensure accuracy and completeness of financial records and support compliance with internal Controller.
• Identify inefficiencies in project Controller and recommend process enhancements. Develop standardized tools, templates, and reporting formats to improve accuracy and consistency.
• Monitor compliance with company issued policies and procedures and take corrective action for non-compliance.
• Review and approve job cost transfers to ensure accuracy, proper justification, and alignment with project budgets and coding structures.
• Investigate project variances, submit variance reports to management and respond to requests for more detail from key stakeholders.
• Provide ongoing process and financial guidance to project teams and other departments whose activities impact project financials. Support informed decision-making by ensuring understanding of cost Controller, budgeting practices, and compliance requirements.
• Close out projects and project accounts upon project completion.
• Review daily operational and financial transactions (Purchasing, Invoice Logs, JSI) and investigate any unusual transaction.
• Establish clear deadlines for project financial deliverables and monitor compliance across teams. Identify and prioritize critical areas requiring timely action to prevent delays, cost overruns, or…