Procurement Specialist

JAA - Jacksonville Aviation Authority - Jacksonville, FL 32218

Salary Range: $26.46 - $34.40 Hourly

JAA welcomes applications for the role of Procurement Specialist through Wednesday, February 25, 2026.

This is entry-level professional work responsible for the procurement of goods and services from JAA departments by processing requisitions, informal solicitations, and piggybacks to ensure fair, equitable, ethical, open, and transparent competition. Work requires knowledge of JAA’s procurement code and applicable federal, state, and local government procurement regulations, techniques, and procedures. Contacts with others require courtesy, tact and skill in understanding and influencing people, advising on applicable procedures, and asking for and providing clarification.

Most of the work is standardized to the extent that the tasks are covered by substantially diversified procedures and specialized standards. However, because of changing priorities and the variety of situations that occur, incumbents have the latitude to apply knowledge based on which standards and procedures must be followed and in what sequence. Daily workload requires the use of independent judgment in the search of solutions and appropriate application of the regulations.

Work is performed primarily in an office environment but may require work in the field and/or responses outside normal business hours. Operates computers, other standard office equipment and a vehicle as necessary. Work is performed under limited supervision where the work assignments are subject to established procedures, practices, and well-defined policies and the employee plans and organizes the work, determines their own priorities, and the work is reviewed in terms of quality, volume, timeliness and adherence to standards and policies.

Essential Functions

• Ensure the proper administration of the Procurement Code, local, state, and federal governmental regulations, and other applicable rules.
• Ensure best practices and good public policy standards are met.
• Handle Request for Quotations (RFQs) from all JAA departments for products/services not currently under contract.
• Analyzes requisitions for compliance with the Procurement Code, local, state, and federal governmental regulations, and other applicable rules and advises internal customers when corrections are required and the best method to procure the goods or services.
• Prepare purchase orders and documents: (i) incorporation and reference to solicitation documents, awards, and applicable laws and (ii) interpretation of terms and conditions.
• Promote the use of local small and minority businesses.
• Ensure compliance with public records laws through involvement in issues of document custody, maintenance, production, and retention for requisitions, informal solicitations, and piggyback contracts.
• Ensure compliance with Florida’s sunshine laws through the proper posting of all advertisements and/or notices associated with bidding opportunities and public meetings.
• Manage blanket purchase order agreements (BPAs) which include updating pricing on BPA line items, communicating with vendors for alternative products upon discontinuation of items/back‑orders, advising storeroom of logistics/supply chain issues that may impact the adequate maintenance of inventory levels.
• Coordinate with finance and departments to resolve any price variance and product return matters to ensure accurate payments and credits.
• Maintain effective working relationships with vendors, suppliers, procurement colleagues and public procurement specific professional associations.
• Assist in the coordination of special projects and events.
• Assists the Senior Procurement Specialist(s) with providing trainings related to requisitions and receiving, informal solicitations, and piggyback contracting to internal and external customers.
• Assists the Senior Procurement Specialist(s) with identifying opportunities to improve internal processes.
• Perform other related duties as required.

Knowledge, Skills & Abilities

• Knowledge of federal, state and local procurement, business and contract laws, policies and procedures.
• Knowledge of Oracle modules…