Program Specialist Job Jacksonville area,Florida USA,Government

Description

Summary

Assists in the stewardship of funds and oversight of contracts with providers to include, but not limited to, the evaluation of contract compliance, implementation of quality assurance efforts and the provision of training and technical assistance to providers under contract with the agency by performing the following duties:

Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.

I.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

A. Provides staff support in the selection of contracting agencies to include conducting public hearings and assisting with the development of the competitive bid documents.

B. Assists with the reviews and critiques proposals submitted during a competitive bidding process, which generally includes:

Analyzing each proposal to determine how well it adheres to bid specifications.

Reviewing providers’ unit cost methodologies.

Evaluating the quality of the proposals submitted.

Preparing information needed by the Planning and Programs Committee

C. Assists with the reviews and critiques of the annual grant applications submitted for continuation contracts which generally includes:

Reviewing providers’ unit cost methodologies.

Reviewing budget appropriateness including variance analysis comparing the proposal and the projections to achievement for prior year both as it relates to spending and programmatic output of units and clients.

Notifying agencies of areas of weakness that require revision as well as provide necessary technical assistance,

D. Assists with preparing templates for grant specific Contracts and is responsible for selected providers.

E. Assists the Programs Manager with developing and reviewing Contracts and Amendments.

Reviews initial provider budgets and program plans to access appropriateness and to analyze any variances.

Provides feedback and technical assistance to the provider related to the development of their program and their budget.

Assists in the review and evaluation of provider programmatic achievement throughout the contract period.

F. Responsible for Contract Management of assigned contracts to include:

Serving as primary Point of Contact (POC) with assigned contract providers

Providing training and technical assistance to contract providers

Disseminating information (e.g. policy, resources, etc.) to providers.

Responding to the Department of Elder Affairs, as necessary.

Keeping current regarding legislation, policy, rules, or other requirements as they relate to contracts and programs.

Ensuring provider agency compliance with Elder Source Instructional Memoranda.

Keeping abreast of unusual client incidents reported by providers and tracking and logging client complaints and grievances.

Reviewing and updating Policies and Procedures and Standard Operating Procedures related to contract management.

Ensuring provider compliance with requirements for outcome measure achievement and providing training and technical assistance to providers on reporting and achieving outcomes.

Monitoring those agencies designated as ADRC Access Points to insure compliance with all requirements and agreements.

Analyzing data and making recommendations for contract amendments.

Providing input as necessary to client satisfaction surveys submitted annually by providers.

Serving as a resource to the contract providers.

Preparing and submitting monthly surplus/deficit reports to the Department of Elder Affairs by the assigned deadline.

Monitoring contract providers to include:

Maintaining responsibility for monitoring and evaluating all aspects of provider contracts, ensuring compliance with the Department of Elder Affairs Programs and Services Handbook, Service Provider Applications, Notices of Instruction, Program Specific Contracts/Amendments, and Master Contracts/Amendments.

Updating monitoring forms and processes, as necessary.

Requesting and reviewing information from providers to complete monitoring forms.

Participating in required site visits.

Providing a complete review and report of monitoring findings.

Providing follow-up…