Payroll Manager

The Payroll & Benefits Administrator is responsible for the accurate and timely administration of payroll, employee benefits, HRIS data, and employee records. This role serves as the primary point of contact for payroll and benefits-related inquiries, ensuring full compliance with federal, state, and local regulations as well as internal policies, while delivering exceptional support to employees and leadership. Working closely with Human Resources leadership, this position supports key HR initiatives and helps maintain efficient payroll, benefits, and employee record management processes.

The role offers strong long-term incentives, including generous vacation, annual salary increases, comprehensive benefits, and significant retirement contributions when converted to a permanent position.

• Process biweekly payroll accurately and on schedule for all employees.
• Review, audit, and validate employee timecards, attendance records, and leave accruals to ensure accuracy and compliance.
• Ensure adherence to federal, state, and local wage and hour regulations in all payroll activities.
• Manage payroll-related deductions, including benefits, garnishments, tax levies, and other required with holdings.
• Prepare manual payroll checks as needed to resolve exceptions or urgent payment situations.
• Maintain complete and accurate payroll records, general ledger accounts, and supporting documentation.
• Reconcile payroll reports and prepare payroll-related financial data for accounting and reporting purposes.
• Coordinate quarterly and year-end payroll filings, tax reporting, and payroll adjustments.
• Generate payroll reports for management, budgeting, audit, and compliance purposes.
• Administer employee benefit programs, including medical, dental, vision, life insurance, disability, retirement, and voluntary benefit plans.
• Manage benefits enrollments, changes, terminations, and annual open enrollment activities.
• Conduct new hire benefits orientations and employee benefits education sessions to ensure understanding of available plans.
• Coordinate and administer FMLA, COBRA, leaves of absence, short-term disability, and long-term disability claims.
• Ensure compliance with ACA requirements, 1095 reporting, and other applicable benefits regulations.
• Review and reconcile benefit vendor invoices and process benefit-related payments accurately and on time.
• Serve as the primary resource for employee benefit questions and claims inquiries, providing clear and timely guidance.
• Maintain accurate and up-to-date employee personnel files, payroll records, and HRIS data.
• Process new hire documentation, including I-9 verification and E-Verify requirements, ensuring full compliance.
• Ensure employee records remain current, complete, and compliant with applicable laws and company policies.
• Assist with internal and external payroll and benefits audits by preparing documentation and responding to inquiries.
• Develop, update, and maintain payroll and benefits policies, procedures, and training materials.
• Create employee communications related to payroll, benefits, and HR programs to promote understanding and engagement.
• Safeguard confidential employee and company information and handle sensitive data with discretion.
• Serve as the first point of contact for employee payroll and benefits questions, providing high-quality customer service.
• Investigate and resolve payroll discrepancies and benefit issues in a timely and professional manner.

• Minimum of 7 years of progressive Human Resources experience with a strong focus on payroll and benefits administration.
• Proven experience processing biweekly payroll, including time and attendance review, deductions,…