Logistics Coordinator

Overview

NXTPoint Logistics provides a complete range of end-to-end supply chain solutions spanning from distribution, warehousing and fulfillment to managed logistics, transportation and final mile delivery. It leverages broad 3PL capabilities, market-leading technology and deep vertical industry expertise to help both large and small clients reach greater levels of efficiency, service and profitability. With over 30 owned facilities, more than 3.5 million square feet of warehouse space and an extensive partner network, NXTPoint Logistics offers the broad capabilities and reach of a large 3PL company while maintaining its commitment to being the most flexible and responsive provider in the industry.

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Summary

Responsible for providing proactive and excellent customer service to assigned accounts, assisting with scheduling inbound and outbound shipments with Customer’s Carrier’s (including LTL and TL shipments) if applicable, and managing invoices and billing documents. Responding to all inquiries and complaints concerning work orders, invoices, shipments, inventory counts, etc. Helps implement Company Quality, Safety, and Customer Standard Operating Procedures (SOPs). Coordinates with vendors, sales staff, customer service representatives, billing representatives, warehouses and shippers, as needed.

• Maintain consistent contact with clients and agents.
• Act as a liaison between the warehouse and the customer for account and operational needs and work to resolve any discrepancies between the two.
• Develop/maintain productive relationships with clients, vendors, agents, and industry partners.
• Oversee all aspects of assigned orders. Including order entry, scheduling transportation needs, maintaining order communication, tracking order status, addressing cancellations, resolving order issues, maintaining documentation, and providing proactive customer support.
• Maintain and adhere to company SOPs and Quality Assurance process and guidelines for all Customers and warehouse activities, including order specs, shipping requirements, and communication (systems/email/phone) specific to each customer.
• Support onboarding process for new customers.
• Maintain damage records, backorder logs, and any applicable regulatory reporting as needed.
• Identify and recommend process improvements.
• Coordinate with corporate billing staff to ensure all warehouse accounts are billed accurately and timely. May review/prepare billing as needed.
• Maintain Project KPI’s. Identify and recommend training, work allocation, and problem resolution.
• Maintain customer reporting for both internal and external customers.
• Participate in internal and/or external customer meetings.
• Participates in the development of department goals and objectives; recommends, implements, and administers methods and procedures to enhance operations.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum of High School Diploma, college degree or some college experience highly preferred. Minimum 2+ years of direct experience in a similar industry, or 2 year completion of Logistics and Transportation courses through accredited college.

Knowledge of inventory management procedures and general warehousing terminology and practices. Familiarity with warehouse and inventory management systems required. Solid mathematical and financial accounting principles. Proficiency with all MS Word programs (e.g. Excel, Outlook) and ability to quickly learn warehouse system and transportation systems, if applicable. Ability to do spreadsheet tracking and data analysis is vital. Interpersonal and communication skills are critical.

Must have the ability to manage multiple party communications utilizing various forms of software technology and will be expected to successfully negotiate and resolve customer…