Purchasing Intern

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Full Time Jacksonville, FL, US 1 Attachments

30+ days ago Requisition

The Purchasing Intern will support the Procurement/Purchasing team with sourcing activities, vendor communication, order tracking, procurement reporting, and administrative support. This role is ideal for a student or recent graduate interested in supply chain, procurement, business operations, or vendor management. The intern will gain hands‑on experience in RFx processes, purchase order tracking, vendor coordination, and procurement data analysis.

• Assist in preparing, distributing, and tracking Requests for Quotation (RFQ), Requests for Proposal (RFP), and Requests for Information (RFI).
• Compile, organize, and maintain vendor responses for procurement team review.
• Support bid analysis by summarizing pricing, payment terms, delivery timelines, and compliance requirements.
• Assist in comparing supplier submissions to support sourcing and purchasing decisions.
• Follow up with vendors regarding outstanding quotations, order confirmations, delivery schedules, and required documentation.
• Maintain clear and accurate records of vendor communications and follow‑up activities.
• Assist in coordinating vendor meetings, calls, and internal procurement discussions.
• Support timely communication between vendors and internal departments.

• Monitor open purchase orders and update order tracking logs on a daily basis.
• Work with internal stakeholders, including Finance, Operations, Warehouse, and other departments, to confirm delivery status and resolve discrepancies.
• Assist in reconciling invoices against purchase orders and flag any pricing, quantity, or delivery variances for review.
• Support general purchasing documentation, filing, and administrative tasks.

• Gather, clean, and maintain procurement‑related data in internal systems and spreadsheets.
• Prepare regular procurement status reports, tracking sheets, and dashboards for management review.
• Support the tracking of procurement metrics such as cost savings, vendor lead time, purchase order cycle time, and supplier performance.
• Assist with data analysis to identify trends, delays, and improvement opportunities within the purchasing process.
• Currently pursuing or recently completed a degree in Supply Chain Management, Business Administration, Operations Management, Finance, Logistics, or a related field.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel, Word, and PowerPoint; experience with data tracking or dashboards is a plus.
• Strong communication and follow‑up skills.
• Ability to work with vendors and internal teams in a professional manner.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Basic understanding of purchasing, procurement, supply chain, or vendor management is preferred.
• Willingness to learn procurement systems, processes, and business workflows.

• Prior internship, coursework, or project experience in procurement, supply chain, logistics, or business operations.
• Experience working with spreadsheets, purchase orders, vendor quotes, or invoice tracking.
• Familiarity with ERP systems or procurement software is a plus.

The Purchasing Intern will report to the Purchasing/Procurement Manager or assigned procurement team lead and will work closely with the Purchasing, Finance, Operations, and Warehouse teams.