Purchasing Coordinator

Position Summary

The Purchasing Coordinator is responsible for supporting the procurement process by coordinating purchase orders, maintaining vendor relationships, tracking deliveries, and ensuring materials, equipment, and supplies are purchased accurately and timely. This role serves as a liaison between field operations, vendors, accounting, and internal stakeholders to ensure operational needs are met while maintaining cost control and compliance with company purchasing policies.

• Create, process, and track purchase orders in accordance with company policies.
• Obtain quotes from approved vendors and suppliers.
• Review purchase requisitions for completeness and accuracy.
• Coordinate purchases of materials, equipment, tools, uniforms, and supplies.
• Monitor order status and communicate updates to internal stakeholders.
• Resolve issues related to pricing, delivery delays, damaged goods, or invoice discrepancies.
• Maintain vendor records, contracts, pricing agreements, and certificates of insurance.
• Assist in identifying and qualifying new suppliers.
• Build and maintain positive working relationships with vendors.
• Coordinate vendor onboarding and documentation requirements.

• Work with field leadership and department managers to forecast purchasing needs.
• Assist with equipment and asset tracking initiatives.
• Support cost‑saving initiatives through price comparisons and supplier evaluations.

• Maintain accurate purchasing records and documentation.
• Generate purchasing reports and spend analysis as requested.
• Ensure purchasing activities comply with company policies and approval requirements.
• Assist with audits and procurement‑related record retention.

• Associate degree in Business Administration, Supply Chain Management, Operations, or related field preferred.
• Equivalent combination of education and experience may be considered.

• 2–4 years of purchasing, procurement, inventory, operations support, or administrative experience.
• Experience in construction, industrial services, manufacturing, or field operations environments preferred.
• Experience with ERP, purchasing, or accounting software preferred.

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer service skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience working with purchasing systems and ERP platforms.
• Basic understanding of procurement and inventory management principles.
• Ability to maintain confidentiality and professionalism.

• Ability to sit for extended periods.
• Occasionally lift and move items up to 25 pounds.
• Ability to travel occasionally between company locations if required.