Business Manager II

FLSA

Salaried, Exempt

General

Summary:

The Business Manager I is responsible for the full range of school administrative functions. At this level, school administrative responsibility may be delegated by the principal, to assist in the areas of finance, facilities, purchasing, communications, and personnel. The business manager at a school may supervise most or all support staff positions.

• Responds to specific and routine work assignments, as well as special projects from the Principal, necessitating great attention to detail, priority, and deadlines. Provides regular status updates on projects and estimated timelines for completion to the Principal and/or Head of School.
• Must consistently demonstrate a positive, friendly, respectful and caring attitude with colleagues, the public, and all one serves in word and deed; projecting a welcoming atmosphere to all who visit the offices.
• Serves as a strategic partner with the School Principal and Head of School for the short/long-term financial strategy and growth of the school; working collaboratively and communicating with parish and school volunteer committees.
• Assists the Principal and Head of School to assure that sound financial management is practiced by the school. This includes development and monitoring of budgets; assurance of timely and accurate reporting to the diocese, various government agencies; assurance of proper deposit, disbursement and accounting for all school community-related funds; and oversight of all major fundraising activities.
• Seeks approval from the Principal and/or Head of School in concert with the policies, procedures, and guidelines set forth by the diocese regarding financial and temporal transactions; ensures compliance with the diocesan parish manual policies.
• Creates, reviews, and presents accurate budgets and financial reports to the Principal, Head of School, and appropriate volunteer councils/committees.
• Acts as a liaison on behalf of school with the diocese and other entities regarding fiscal responsibilities.
• Assists the Principal and Head of School in recruiting, hiring and dismissing employees with the guidance of the diocesan Human Resource Department; maintains an adequate level of knowledge on current employment laws.
• Assists Principal and Head of School with supervision of all school employees as assigned by the Principal that are not directly accountable to the Principal.
• Assists the Head of School with regular checkpoints with direct reports; takes constructive timely action to remedy problems, and consistently meets quality standards and deadlines; works in a team environment and articulates the purpose and vision with staff, develop goals with them, establishes objectives, and follows-up to ensure that expectations are met.
• Assists with leadership and encourages the development team to focus on new, innovative, and effective programs and works toward continuous improvement of existing programs. Meets yearly with each team member to review their job performance and performs a written evaluation with goals of each team member.
• Creates and updates a school employee handbook that contains employment policies in consultation with the Principal and Head of School and assistance from the diocesan Human Resource Department; ensures that the handbook and any revisions are reviewed by an employment law attorney for sound legal policies before presentment to employees.
• Provides new employees with orientation subject to the school employee handbook, new-hire paperwork, I-9 verification, payroll forms, backgrounds checks and Protecting God's Children workshop, introductions, and expectations of the workplace.
• Establishes and maintains position descriptions and personnel evaluations for employees.
• Administrative Responsibilities
• Coordinates with staff and volunteers to participate in staff planning and operational meetings; conducts significant dialogue with the Head of School so that he/she is fully apprised of matters being considered and acted on by the school.
• Maintains accurate school and facilities records including repair, construction, and financial.
• Serves as the school’s benefits administrator to coordinate insurance and other benefit programs of the school.
• Ensures compliance with the policies, procedures and guidelines of the Protected Self Insurance Program of the Diocese of St. Augustine, directed by Deborah Tauro, Risk Manager for the Diocese.
• Attends workshops held by the Diocesan Office of Human…