Volunteer Program Coordinator

Company Overview

The Mali Vai Washington Youth Foundation is a dedicated youth development non‑profit located in the heart of the urban core in Jacksonville, Florida. We provide enriching after‑school and summer camp programs for children from kindergarten through high school, focusing on academic support, leadership, life skills, and tennis. Our mission is to develop champions in classrooms, on the tennis courts, and throughout communities.

The Volunteer Program Coordinator is responsible for supporting the administration, coordination, and implementation of the Mali Vai Washington Youth Foundation’s volunteer, mentor, and community partnership programs. This is a full‑time position reporting to the Program Director. The volunteer program coordinator works closely with the program and development teams, as well as other full‑ and part‑time staff, to ensure the successful delivery and growth of volunteer and mentorship initiatives.

The ideal candidate is highly organized and enjoys balancing hands‑on engagement with students, volunteers, and community partners while also managing detailed administrative responsibilities. This individual must possess strong communication and relationship‑building skills, be comfortable working in a dynamic environment, and be willing to maintain a flexible schedule that includes occasional evenings and Saturdays.

• MENTORS
  • Serve as the primary coordinator for the mentorship program, including mentor recruitment, onboarding, training, documentation, and retention.
  • Oversee the daily operation of the mentor room, ensuring all program policies and procedures are followed.
  • Support mentors throughout the program year by providing guidance, resources, and ongoing communication.
• VOLUNTEERS & PARTNERS
  • Assist with the recruitment of community partners, program partner organizations, and elective instructors.
  • Coordinate summer field trips, including securing destinations, transportation, and volunteer chaperones.
  • Coordinate volunteer opportunities and special events involving community partners, volunteers, and corporate groups, including scheduling, communication, reminders, and follow‑up thank‑you correspondence.
  • Coordinate community engagement activities such as supply drives, service projects, holiday programs, family engagement events, and one‑day volunteer opportunities.
  • Represent the Foundation at recruitment and outreach events, including volunteer fairs, corporate events, college fairs, tennis league luncheons, civic organizations, etc.
  • Maintain accurate records of volunteer participation and track volunteer service hours.
  • Recruit, schedule, and supervise volunteer partners and chaperones for summer camp and other program activities.
• SPECIAL EVENTS
  • Coordinate and promote annual community support initiatives, including school supply drives, Thanksgiving basket distributions, holiday assistance programs, and spring‑cleaning projects.
  • Oversee the planning and implementation of the Foundation’s holiday support programs, including Thanksgiving drive, Holiday Angels, and related initiatives.
  • Provide support for fundraising events, including volunteer recruitment, scheduling, and supervision for events such as the annual Gala, pickleball tournament, and other fundraising activities.
• ADDITIONAL RESPONSIBILITIES
  • Attend meetings, training sessions, workshops, and professional development opportunities as required.
  • Drive Foundation vehicles for student transportation, program pick‑ups and drop‑offs, and field trips as assigned.
  • During program hours, provide support to mentors, volunteer groups, and special events; conduct classroom check‑ins; and serve as a classroom substitute when necessary.
  • Assist the Elementary Program Manager as needed with curriculum and activity preparation.
  • Adhere to all Foundation policies, procedures, and safety standards.
  • Perform other duties and responsibilities as assigned by management.

Approximate 40‑hour work week; occasional overtime when required. Must be available Monday‑Friday from 9:00 AM to 6:00 PM with occasional evening events. Must be available to work occasional Saturdays and…