Project Controls Analyst

Responsibilities

The Project Controls Analyst works from our Jacksonville office as part of the Finance Department and will handle project controls for multiple geotechnical and construction services projects. The analyst plans, monitors, and controls project financial performance using Deltek VantagePoint. The role partners with Project Managers, Accounting, and Contracts to ensure projects are set up correctly, costs are recorded accurately, forecasts are reliable, and billing complies with FAR, contract, and client requirements.

Key responsibilities include:

• Set up and maintain projects in Deltek VantagePoint, from qualified opportunities to contract close‑out, including contract structure (phases, tasks, work breakdown structure)
• Labor categories, billing terms, and revenue methods
• Budget, fee, and funding allocations
• Ensure project structures align with contract requirements (DOT, FAR, IDIQ, CPFF, T&M, FP) and company accounting SOP and disclosure practices

• Monitor project performance against budget, fee, and funding
• Track labor, reimbursable and non‑reimbursable costs at the phase/task level
• Analyze cost variances, burn rates, and estimate‑to‑complete (ETC)
• Support earned value or progress tracking where applicable

• Maintain accurate project forecast
• Review and validate PM inputs for ETC and EAC, revenue and margin projections
• Identify risks, trends, and corrective actions early

• Support monthly billing processes: review labor and reimbursable costs
• Validate billing caps, rates, and funding limits
• Assist with certified payroll support (as applicable) and revenue recognition and WIP analysis

• Develop and maintain standard and custom VantagePoint reports
• Support PMs and leadership with clear, actionable financial insight

• Ensure compliance with contract billing requirements, internal controls, and company policies
• Support internal and external audits and assist with documentation related to timekeeping and cost allowability

• Bachelor’s degree
• 7+ years project controls experience in an engineering services company, specifically DOT experience or closely related
• Microsoft Excel and SharePoint proficiency
• Strong ERP experience, preferably Deltek Vantage Point
• Experience with Earned Value tools, resource management, and project productivity
• Solid math skills
• Strong communication skills with internal staff and external clients
• Ability to work independently and as part of a team
• Strong organization skills and detail orientation

• Choice of Two Medical Plans – 100% Employee Coverage
• HSA medical option – with Company contribution
• Affordable Dental & Vision Plans – Keep that winning smile sharp
• 401(k) with 3% Company Contribution
• Short & Long‑Term Disability (Company Paid)
• Critical Illness, Hospital Indemnity, Accident Plan – Pairs nicely with an HSA
• $100,000 Life Insurance (Company Paid)
• Professional Development & Certifications
• Paid Time Off + Paid Holidays

Meskel & Associates Engineering (MAE) provides engineering and construction services throughout Florida and southern Georgia. Headquartered in Jacksonville, Florida, MAE partners with federal, state, and local agencies to deliver high‑quality infrastructure projects. At MAE, we focus on delivering quality work through experienced teams, practical field knowledge, and a commitment to doing things the right way. We value accountability, teamwork, and continuous improvement, and we are committed to building not only quality infrastructure but also a strong, supportive workplace for our team.

Our MAE Construction Engineering & Inspection (CEI) team is primarily focused in Northeast Florida, allowing our staff to work on impactful local projects while maintaining a strong connection to the communities we serve. MAE has now joined forces with MC Squared, both part of ACES, an engineering firm founded in 1983 and offering a wide range of specialized engineering services.

We are an Equal Opportunity Employer and do not discriminate against applicants due to veteran status or on the basis of disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity. Equality, Diversity, and Inclusion is at the heart of what we do! We are committed to creating an inclusive working environment for talented people of any background based on merit, fairness and respect.