Doc Jacksonville Cc Office Associate Record Office

Position Title:

Office Associate Job

Requisition  Opening Date: 08/10/2026 Closing Date: 08/21/2026 11:59 p.m. Agency:
Department of Corrections Class

Title:

OFFICE ASSOCIATE - 30015 Skill Option:
Keyboarding Bilingual Option:
None Salary:
Anticipated Starting Salary $4,307 monthly;
Full Range $4,307-$5,655 monthly Job Type: Salaried Category:
Full Time County:
Morgan

Number of Vacancies : 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.

Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview IDOC is looking to hire an Office Associate to perform sentence calculations, Earned Program Sentence Credits and Earned Discretionary Sentence Credits. In addition, this position will prepare, distribute, and maintain correspondence, memorandums, logs and informational packets, review individual in custody disciplinary results and input into O360, compose and keyboard correspondence to outside entities, maintain master files, review subpoenas and process the release of clinical records and answer phone calls received in the Record Office.

If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply. Essential Functions

• Performs complex sentence calculations for revocation and/or restoration of Good Conduct Credits, Earned Program Sentence Credits and Earned Discretionary Sentence Credits as required by administrative directives.
• Prepares, distributes, and maintains correspondence, memorandums, logs and informational packets.
• Reviews individuals in custody disciplinary results and inputs into O360 as indicated by the Adjustment Committee.
• Composes and keyboards correspondence to outside agencies.
• Maintains individuals in custody master files ensuring filing is accurate/timely.
• Reviews subpoenas and processes the release of clinical records pursuant to applicable directives.
• Answers phone calls received in the Record Office.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of high school and two (2) years of office experience.
• Requires ability to keyboard accurately 45 words per minute.

• Requires ability to pass the IDOC/IDJJ background…