Office Coordinator Job Jacksonville area,North Carolina USA,Administrative/Clerical

Benefits:

401(k) matching
Company parties
Competitive salary
Employee discounts
Paid time off
Wellness resources

Company Description

Hayward Contracting is a dynamic and innovative construction company dedicated to providing professional workmanship and value to your home. We are committed to fostering a collaborative and supportive work environment where every team member can thrive and contribute to our collective success.

Position Overview

We are seeking a proactive and organized Office Coordinator to join our team. The Office Coordinator will be responsible for ensuring the smooth operation of our office on a day-to-day basis. This role requires excellent communication skills, strong attention to detail, and the ability to juggle multiple tasks efficiently.

Key Responsibilities

Administrative Support: Provide administrative support to various departments, including managing correspondence, scheduling appointments, and organizing meetings.

Office Management: Maintain a clean, organized, and welcoming office environment. This includes managing office supplies, equipment, and facilities, as well as coordinating maintenance and repairs as needed.

Front Desk Reception: Serve as the first point of contact for visitors and callers, greeting guests, answering phones, and directing inquiries to the appropriate person or department.

Travel Coordination: Assist with travel arrangements for employees, including booking flights, hotels, and transportation as necessary.

Event Coordination: Support the planning and execution of company events, meetings, and conferences, including coordinating logistics, catering, and audiovisual requirements.

Document Management: Maintain and organize physical and electronic files, ensuring that documents are accurately labeled, stored, and easily accessible.

Vendor Management: Liaise with vendors and service providers, such as cleaning services, catering companies, and office supply vendors, to ensure timely and efficient delivery of services.

Budget Tracking: Assist with tracking office expenses and maintaining budget records, including processing invoices and expense reports.

Employee Support: Provide support to employees on various administrative tasks, such as scheduling appointments, processing paperwork, and coordinating office events or celebrations.

Special Projects: Assist with special projects and initiatives as assigned by management, which may include research, data analysis, or other administrative tasks.

Qualifications

Bilingual Preferred (Spanish / English)
High school diploma or equivalent; additional qualifications in office administration or related field are a plus.
Proven experience in an administrative role, preferably in an office environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
Excellent communication and interpersonal skills, with the ability to interact professionally with employees, clients, and vendors.
Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proactive attitude and ability to work both independently and as part of a team.
Flexibility and adaptability to changing priorities and deadlines.

Benefits

Competitive salary
Retirement savings plan with employer match
Paid time off and holidays
Professional development opportunities
Collaborative and inclusive work environment

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