Admissions Coordinator

We are hiring for:
Admissions Coordinator
Type:
Regular

• Data Entry & Record Management
  • Uploads paper medical records daily in compliance with required formats.
  • Documents releases and disclosures on the Accounting of Release and Disclosure form.
  • Generates and reviews reports as needed.
  • Accurately enters data related to individuals served, including admissions, discharges, and medical record updates.
  • Ensures adherence to billing protocols and required time frames.
  • Completes and maintains service authorization entry for individuals served by RHA as assigned.
  • Provides caseload and authorization management reports as required by the Director.
• Customer Service & Communication
  • Answers telephones, greets visitors, and assists customers, including individuals served, providers, vendors, and colleagues.
  • Demonstrates appropriate phone etiquette and effectively assesses and communicates information regarding agency services.
  • Takes and forwards messages promptly and professionally.
• Financial Coordination & Performance Monitoring
  • Ensures daily deposits are completed, if applicable.
  • Oversees and maintains petty cash funds, ensuring proper documentation.
  • Ensures security and reconciliation of agency credit cards as assigned.
• Administrative & Operational Support
  • Manages general building maintenance and orders office supplies.
  • Operates and maintains office equipment as needed.
  • Performs risk management duties, including workers’ compensation, OSHA compliance, and safety inspections.
  • Conducts office orientations for new employees.
  • Prepares and processes documents, forms, and spreadsheets.
  • Handles incoming and outgoing mail, including postage and distribution.
  • Participates in committees, unit meetings, and community engagements as required.
  • Engages in ongoing training and professional development opportunities.
• Other Duties
  • Demonstrates flexibility and commitment to meeting unit and consumer needs.
  • Performs additional responsibilities as assigned.

• Education:
  
  High School Diploma or GED equivalent required.
• Experience:
  
  Minimum of two years of medical office experience.
• Technical
  
  Skills:
  
  Proficient with computers and Microsoft Office, including Excel, PowerPoint, and Outlook.
• Communication
  
  Skills:
  
  Excellent verbal, written, and interpersonal communication skills.
• Licensing:
  Valid driver's license required.
• Pre‑employment Screening:
  Complete criminal background check; name checked in the registries. Drug testing; education verification and other credentialing as required.
• Positions that require driving:
  Proof of driver's license, driver's insurance, and vehicle, if required for providing transportation for individuals.

This position has no supervisory responsibilities.

• Must be able to regularly lift and carry up to 15 lbs. and occasionally pull at least 10 lbs.
• Must be able to squat, kneel, crawl, crouch, climb, and stoop as part of regular job duties.
• Must be able to use hands and fingers to handle or operate objects, tools, or controls.
• Required to stand and walk for extended periods.
• Must be able to demonstrate proficiency in CPR from floor level, which requires working on hands and knees, bending, standing, and lifting.
• Vision requirements include close, distance, and peripheral vision.
• Must be able to talk and hear. Exception – Deaf and Hard of Hearing Programs:
  For these programs only, employees must be fluent in American Sign Language (ASL). The requirement to talk and hear does not apply.

• Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday.
• Employee perks and discount program: to help you save money.
• Paid Time Off (full‑time employees only)
• Health/Insurance (full‑time employees only)
• 401(k)…