Court Clerk Deputy

City of Jacksonville, Texas Position Description

Job Title
:
Court Clerk Deputy

Department
:
Municipal Court (301)

Reports To
:
Finance Director

Positions Supervised
:
None

FLSA Status
:
Non-Exempt

Pay Grade
: H05

An equivalent combination of education, training, and experience will be considered.

• Education:
  
  High School diploma or GED.
• Experience:
  
  No previous experience is required.
• Certifications:
  
  32 Hour Court Clerk Training Certificate after being hired.
• Licensing:
  Must possess a valid Texas Driver's License, with a clear driving record.
• Residency:
  None.

Provide clerical administrative and accounting support in the processing of court cases. Contribute to maintenance of accessible court records and timely attention to the public's request for service and the disposal of cases. Provide information to the public and complete recordkeeping. Duties include managing cases, processing cash receipts, administering complaints and supporting department activities, as well as other office and court duties.

• Assist public at window and by phone including discussion on rights and option with defendants.
• Collect payments. Complete receipt for all monies received; furnish receipt to paying party when payment is made; file receipt if paid by mail and balance receipts by category source and time collected; prepare daily deposits.
• Create cases and scan information into computer system.
• Prepare paperwork for judge to sign.
• Schedule cases and set up court dockets.
• Create reports. Run monthly report on past due tickets and mail out courtesy letters.
• Prepare letters for non-compliance cases and prepare warrants for delinquent citations.
• Notify defendants and jurors of court appearances required.
• Send extension letters and assign case numbers. Prepare complaint with probable cause affidavit. Enter complaints and case data into computers.
• Send subpoena copies to officers prior to scheduled appearance. Prepare warrant for service by police department.
• Pull cases where defendant failed to appear after signing citation.
• Deliver and pick up mail, deposits, supplies and check requests to and from City Hall.
• Check juror attendance.
• Complete verdict forms.

• Contributes to team effort by performing other related duties as assigned.

• Knowledge of clerical duties, bookkeeping activities and computer skills.
• Skill in dealing with the public; must maintain courteous demeanor under stressful conditions.
• Skill in oral and written communication.
• Bookkeeping skills is required.
• Skill in the operation of office equipment such as a computer, calculator and court recording equipment.
• Drafting letters and designing of forms as necessary.
• Reconcile daily/weekly/monthly receipts by category; calculate violation fines and fees.
• Analyze citations and other legal documents to determine appropriate disposition based on legal standards, procedures and statutes.

Microsoft Office, Word, Excel, computer, calculator, phone, fax, copier, scanner, and court software programs.

The physical demands described are representative of those required to perform essential functions. Reasonable accommodation may be provided for qualified individuals with disabilities.

• Work is primarily performed in an office setting.

• Work requires the ability to sit, stand, or walk for extended periods of time.
• Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
• Work requires the ability to talk, hear, listen and comprehend.
• Work requires visual acuity of 20 feet or more, 20 inches or less, three dimensional vision, precise hand eye coordination, and the ability to identify and distinguish colors.
• Must be able to lift up to 5 pounds.

• Paid holidays.
• 18 days per year of paid vacation accrued the first year of service.
• Longevity pay.
• Certification/Education pay.
• Participation in Texas Municipal Retirement System (7% employee contribution, 2:1 City match).
• Health, dental, and life insurance.
• Vested after 5 years of service.
• Eligible for retirement after 20 years.

• Criminal history, drug test, and driver's license check required.
• City of Jacksonville conducts random drug testing in accordance with Texas law and applicable federal guidelines.

The City of Jacksonville provides equal employment opportunities without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), age, national origin, disability, genetic information, or protected veteran status.

This description is not an employment contract. Employment is at-will and may be terminated by either party at any time. Duties may be reassigned as necessary to comply with state or federal law.