Court Administrator

City of Jacksonville, Texas Position Description

Job Title
:
Court Administrator

Department
:
Municipal Court (301)

Reports To
:
Finance Director

Positions Supervised
:
None

FLSA Status
:
Exempt - Administrative

An equivalent combination of education, training, and experience will be considered.

• Education:
  
  High School diploma or GED. Associate's degree or higher in Criminal Justice, Public Administration, Business Administration, or a related field preferred.
• Experience:
  
  Three (3) years of progressively responsible administrative, customer service, clerical, court, legal. municipal government, financial, or related experience preferred. Municipal Court experience is highly desirable but not required. An equivalent combination of education, training, certifications, and experience may be considered.
• Certifications:
  
  Texas Municipal Court Clerk certification is preferred but not required at the time of hire. Ability to obtain applicable certifications within a reasonable timeframe after employment is preferred.
• Preferred Qualifications:
  
  Experience with Tyler Technologies Municipal Justice (Munis/MJ) software, electronic records management systems, cash handling, customer service, and municipal court operations.
• Licensing:
  Must possess a valid Texas Class "C" Driver's License, with a clear driving record or ability to obtain one within a reasonable period after hire.
• Residency:
  None

Under general supervision, performs a variety of administrative, technical, customer service, and court-related duties in support of Municipal Court operations. Responsibilities may include case processing, records management, customer assistance, collections, reporting, financial reconciliation, docket preparation, warrant administration, and coordination with judges, attorneys, law enforcement agencies, and the public. The position is intended to provide flexibility in recruitment and may be assigned duties based on the qualifications and experience of the selected candidate.

• Assist with the daily administration and operation of Municipal Court Activities.
• Process citations, complaints, warrants, summons, notices, court documents, and related records.
• Maintain court records and databases in accordance with applicable laws, policies, and procedures.
• Provide customer service to defendants, attorneys, law enforcement personnel, and the general public.
• Receive, process, balance, and reconcile payments, fines, fees, and bonds.
• Prepare reports and documentation required by local and state agencies.
• Coordinate court dockets, hearings, jury trials, and related court activities.
• Assist with warrant administration and collections activities.
• Support implementation of technology, workflow improvements, and records management initiatives.
• Monitor changes in applicable laws, regulations, and court procedures.
• Perform other related duties as assigned.

Working knowledge of office procedures, customer service practices, cash handling, records management, and computer software applications. Knowledge of municipal court operations, Texas court procedures, and Tyler Technologies Municipal Justice software is preferred but not required. Ability to communicate effectively, maintain confidential information, establish positive working relationships, and learn specialized court procedures.

Work is primarily performed in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Paid holidays.
• 18 days per year of paid vacation accrued the first year of service.
• Longevity pay.
• Certification/Education pay.
• Participation in Texas Municipal Retirement System (7% employee contribution, 2:1 City match).
• Health, dental, and life insurance.
• Vested after 5 years of service.
• Eligible for retirement after 20 years.

• Criminal history, drug test, and driver's license check required.
• City of Jacksonville conducts random drug testing in accordance with Texas law and applicable federal guidelines.

The City of Jacksonville provides equal employment opportunities without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), age, national origin, disability, genetic information, or protected veteran status.

This description is not an employment contract. Employment is at-will and may be terminated by either party at any time. Duties may be reassigned as necessary to comply with state or federal law.