Senior Proposal Specialist

Engineering (A/E/C) Proposal Specialist

Location:

Jacksonville, Florida office is preferred; remote location is possible within the United States.

• Proposal Management:
  Facilitate proposal and/or prequalification kick-off meetings, define expectations, assign responsibilities, and manage adherence to proposal schedules; lead the team in developing visual and written content for proposals; draft/edit proposal narrative, ensure adherence to brand standards, and organize proposals clearly and concisely; schedule and facilitate proposal review meetings.
• Content Development and Maintenance:
  Develop, update, and maintain market-specific content, including project information and staff experience, using internal programs including Adobe Design Suite, CRM and digital asset databases.
• Opportunity Management:
  Assist in developing and managing the opportunity pipeline; qualify potential opportunities to align with organizational goals.
• Post-Proposal Analysis:
  Participate in post-proposal debriefs to analyze strengths, weaknesses, and areas for improvement.
• Client-Focused Presentations:
  Assist in developing dynamic and client-focused interview presentations.
• Vendor and Client Prequalification:
  Track and maintain government vendor and client prequalification schedules and processes for engineering services.
• Strategy Development and
  
  Collaboration:
  
  Facilitate team discussions to develop winning strategies at both project and market levels; participate in market-focused activities to support business development functions.

• Bachelor’s degree in marketing, business, communications, journalism, or equivalent combination of education and experience.
• Minimum 3+ years of experience in the planning, preparation, and development of proposals in the A/E/C industry and qualifications packages for local, regional, national, and agency government clients.
• Ability to understand and adhere to RFQ/RFP submission requirements and deadlines.
• Experience with Adobe programs including InDesign and Adobe Acrobat Pro.
• Intermediate to expert skills in Microsoft Office Suite.
• Familiarity with proposal database software; AEC
  360 is preferred but not required.
• Excellent written and spoken communication; strong collaboration and active listening skills.
• Organizational and conceptual thinking; positive and reliable team player.
• Effective decision-making skills and strong project management skills, including planning, organizing, and overseeing tasks.

Office computer and audio/visual equipment will be furnished. Requires occasional irregular hours or overtime to meet project demands. Occasional travel may be required. Non-exempt position. Hourly range is $33-$55 per hour depending on FDOT and proposal experience.

• Competitive compensation
• Performance bonuses
• 401(k) with matching contribution
• Employee Stock Ownership Plan
• Comprehensive health & well-being plans
• Financial wellness plans
• Work-life balance programs

An Equal Opportunity Employer—We do not accept unsolicited resumes from recruiters or agencies/staffing firms. Resumes are only accepted from recruiters and agency/staffing firms if a signed agreement is in place at the inception of the recruiting effort and authorized for a specified position.