Bid Executive

Job Description – Bid Manager (Tendering & Documentation)

No. of Positions - 2

Role Overview

The Bid Administrator will play a critical support role within the E-governance Department. This role is strictly clerical and focuses on the efficient preparation, compilation, and submission of tender documents based on instructions from the Tendering Manager. This position requires meticulous attention to detail, strong organizational skills, and the ability to efficiently handle time-sensitive government procurement requirements.

Key Responsibilities

1. Tender Management & Submission

- Documentation:
Prepare, compile, and format all documents required for tender submissions (e.g., standard forms, affidavits, basic financial documents, experience certificates), proposals.
- For e.g., (RFP, SLAs, SRS, FRS, Scope of Work, Resume Drafting, etc.)
- Input Integration:
Receive, organize, and integrate inputs (e.g., financial figures, technical specifications) provided by other departments into the final tender response structure.
- Portal Operations:
Submission of tenders, ensuring all documents are uploaded correctly and deadlines are strictly adhered to, utilizing various E-procurement platforms.
- Query Resolution:
Prepare and submit clarification requests/queries regarding tender specifications to the issuing authority discussed within the team.

Essential

Qualifications & Skills

- Education:

A bachelor’s degree or any graduate from a recognized institution.

- Experience:

Minimum of 2-3 years of experience in a clerical, administrative, or documentation-focused role.
- Tendering

Experience:

Proven experience in preparing, compiling, and assisting with the online submission of tenders, preferably in a government or public sector environment.
- Software Proficiency:
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with data management and cloud storage systems.
- Attention to Detail:
Exceptional precision and thoroughness in handling and checking complex documentation.