Executive Assistant

Overview

M+C Saatchi Performance is a global digital media agency, connecting brands to people. We deliver business growth for our clients through effective, measurable, and evolving digital media strategies.

What are we looking for? In character, you are curious; in approach, resilient. You understand that work ethic is critical, and uncovering powerful, deeper insights are a by-product of diligence and dedication. You question and challenge the status-quo. You don’t just stop at “aha” moments. You obsess over quality. You habitually compete against yourself, not others – you are your own motivation engines.

You’re obsessed with figuring out the “why”, and aren’t happy until you have your answer. You are someone who sees a way around every obstacle, looking for solutions to every problem. You thrive on crafting ingenious solutions to what many may consider unresolvable. You have the mind of a growth hacker, an entrepreneurial flair, and a passion for utilizing data and technology in non-traditional ways.

Above all, you see problem-solving as a quest for truth.

What will you be responsible for?

• Provide end-to-end executive support to members of the APAC Leadership Team, including calendar management, inbox prioritisation, meeting coordination, and follow-ups

• Act as a gatekeeper for leaders’ time, proactively prioritising requests and managing competing demands

• Anticipate leadership needs and address issues before they escalate

• Support leaders in preparing for key meetings, reviews, and regional forums (agendas, pre-reads, notes, actions)

• Manage complex calendars across multiple time zones (APAC, EMEA, US), ensuring efficient scheduling and adequate focus time

• Coordinate domestic and international travel, including itineraries, visas, accommodations, and expense tracking

• Plan and support leadership offsites, regional meetings, and leadership events (virtual and in-person)

• Act as a key point of contact between APAC leaders and internal/external stakeholders

• Draft, review, and manage professional communications on behalf of leaders where appropriate

• Coordinate cross-functional inputs and follow-ups to ensure timely execution of leadership actions

• Handle sensitive and confidential information with the highest level of discretion

• Track action items, deadlines, and commitments from leadership meetings and ensure follow-through

• Support regional projects and initiatives by coordinating inputs, timelines, and documentation

• Maintain organised systems, folders, and records to enable smooth information flow

• Identify opportunities to improve processes, workflows, and ways of working for the leadership team

• APAC leaders are focused on strategy and decision-making, not logistics

• Meetings are well-prepared, purposeful, and followed through

• Stakeholders experience clear, professional, and timely communication

• The leadership team operates smoothly across markets and time zones

• The EA is seen as a trusted, reliable partner with strong judgement

• 5+ years’ experience as an Executive Assistant or Senior Administrative role supporting senior leaders or leadership teams

• Proven experience supporting leaders across regions and time zones

• Strong organisational skills with the ability to manage multiple priorities simultaneously

• Excellent written and verbal communication skills

• High level of discretion, integrity, and professionalism

• Comfortable working independently in a fast-paced, virtual or hybrid environment

• Strong judgement and confidence to make decisions on behalf of leaders when required

• A vast insight into the world of digital marketing and in-depth knowledge across search and social advertising.

• Experience in working with a vibrant team in an agency environment

• Insight into the M&C Saatchi Group

M+C Saatchi Performance as part of M+C Saatchi Group, has pledged its commitment to create a company that values difference, with an inclusive culture. As part of this M+C Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate, celebrates diversity and bases all hiring and promotion decisions solely on merit, without regard for any personal characteristics.

If you require any reasonable adjustments throughout the recruitment and selection process, please make us aware as part of your application.

All employee information is kept confidential according to General Data Protection Regulation (GDPR).