Project Administrator; Water & Industrial

Overview

The role focuses on high-quality reporting, document/template compilation, and supporting project management, controls, and finance processes. Strong English communication skills and excellent attention to detail are essential.

• Minimum 5 years’ experience in project controls/admin, preferably within industrial environments.
• Strong English (written and verbal) and high attention to detail in reporting and templates.
• Good understanding of project management, controls, and finance processes.
• Experience with Oracle systems and the Microsoft suite (Excel, Word, PowerPoint; Teams/SharePoint desirable).

• Provide project administration and document management support to projects under the guidance of the Job and Project Managers.
• Responsible for the establishment and maintenance of project administration including files, meeting minutes and websites.
• Coordinate project financial reports, ensuring project managers are informed about project timelines.
• Participate professionally and enthusiastically within the project team and provide support as directed.
• Provide a quality service to internal and external clients.
• Coordinate and maintain project OHS activities.
• Possess an understanding of business activities.
• Act in a timely manner to complete all internal client requests efficiently; inform clients when unable to meet expectations and reach agreement on course of action.
• Build rapport and communicate professionally with all team members and clients even when the situation becomes difficult.
• Coordinate own workflows to ensure completion of special project priorities.
• Seek specific, constructive and immediate feedback to ensure development of best practice knowledge.
• Achieve team goals through personal effort.
• Demonstrated experience with document management and project management systems, applications and financial tools.
• Understand and adhere to the organisation's values.
• Act in accordance with industry/professional ethics, maintaining professionalism at all times.
• Contribute and align effort to organisational objectives.
• Comply with all company HSE systems and procedures relevant to the role, in accordance with local documented HSE responsibilities and accountabilities; no work-related injuries, illnesses or adverse environmental outcomes due to incorrect or inadequate application of systems or procedures.
• Participate in performance development discussions with manager, initiate and manage own personal development with CPD requirements met.
• Work co-operatively and collaboratively, willingly accepting share of workload and helping others when required.
• Other duties as directed.