Personal Assistant

Responsibilities

• Performing general administration duties, coordinating meetings, appointments and travel arrangements for Country Manager as well as for visiting guests.
• Maintaining and updating central filing system for easy retrieval of information, keeping sensitive material confidentially.
• Take meeting minutes and prepare deck for meeting or when required.
• Claiming Country Manager expenses on SAP system.
• Assist Country Manager in completing all legal documents if required (such as company license, renewal retailers contracts, brand trademark/royalty contracts, etc.), and corporate with other stakeholders to prepare and organize company special events (market visits, corporate events, townhall meetings, etc.).
• Collecting data from various stakeholders in a timely manner, to support Country Manager’s need in data and reporting.
• Performing data management and processing, preparing data analysis to support Country Manager’s needs.
• Other tasks assigned by Country Manager.
• Screening all telephone calls, letters and visitors, calendar and arrange all internal & external meeting scheduling, raising it to the Country Manager’s attention according to priorities.

• Minimum diploma/bachelor's degree in secretarial/administrative/management.
• Having 1-2 years of relevant experience (personal assistant/business/admin assistant). Fresh graduates with relevant internship experience are welcome to apply.
• Strong analytical, logical and planning skills.
• Highly detail-oriented and careful.
• Good communication skills in both written and oral English.
• Good working knowledge of computer software, especially Excel & PowerPoint.
• Reliable, possesses a high level of discretion and can handle information with a high level of sensitivity.
• Good networking skills.
• Collaborative.
• Excellent organization skills and be able to lead in corporate projects/initiatives.