Executive Secretary

• Executive Support: Manage the executive’s calendar, schedule meetings, and prioritize engagements to ensure efficient time management.
• Travel Coordination: Plan and organize complex travel arrangements, including flights, accommodations, visas, itineraries, and on‑ground logistics.
• Communication Management: Act as the executive’s gatekeeper by managing emails, phone calls, and correspondence, ensuring timely responses, and prioritizing urgent matters.
• Meeting Preparation: Prepare agendas, take detailed meeting notes, and follow up on action items to ensure timely execution.
• Project Management: Support the executive with special projects, research, and coordination with internal teams and external stakeholders.
• Confidentiality: Handle sensitive information and documents with the utmost discretion and professionalism.
• Personal Assistance: Run errands, manage household‑related tasks, and assist with individual projects as needed.

Qualifications
:

• 3–5 years of experience as an Assistant (either as a team assistant or personal assistant)
• Excellent MS Office knowledge
• Strong organizational, attention to detail, and interpersonal skills
• A great degree of flexibility and adaptability to a fast‑changing business environment
• Ability to schedule a significant number of activities, meetings, and events, routinely gather, collate, and classify data
• Multi‑tasking, the ability to prioritize
• Strong sense of accountability, personal initiative, and responsibility