Personal Assistant to Senior Management & Office Manager

Personal Assistant to Senior Management & Office Manager

A hands-on and highly organized professional to support Senior Management while overseeing Office Management for Head Office. The role will provide confidential executive support and ensure smooth, efficient, and professional office operations.

Key responsibilities

Manage the day-to-day operations and administration of the Head Office, reporting directly to the CEO.

Coordinate VIP visits, including Principals, Shareholders, and other important guests.

Lead and supervise office support teams, including Receptionists, Drivers, and Office Boys, including work rosters and coverage.

Coordinate with Building Management on facilities, utilities, parking, maintenance, and permits.

Support visa, flight booking, and travel arrangements for expatriates and employees travelling overseas.

Manage office supplies, pantry, equipment, assets, and overall office cleanliness and standards.

Ensure office security, access control, first aid supplies, and health & safety compliance.

Manage the office operational budget and identify cost-saving opportunities.

About you

Minimum 5 years of experience in Office Management, General Affairs, or a similar administrative role.

Strong organisational, coordination, and problem-solving skills.

Good understanding of visa and overseas travel arrangements.

Fluent in English and Bahasa Indonesia, both written and spoken.

Degree preferred but not mandatory; relevant experience will be considered.

High integrity and confidentiality.

Strong leadership and communication.

Hands-on and operationally disciplined.

Detail-oriented and well-organised.

Hospitality-oriented and service-minded.

H&M (Hennes & Mauritz AB) is a well known Swedish fashion brand which entered Indonesian market in 2013. H&M Indonesia was established through franchise agreement with Gill Capital Group, and operating under PT Hindo. Gill Capital itself is a leading multinational retail franchise operator headquartered in Singapore and has presence in 5 countries across Asia.

H&M Indonesia has over 66 stores located in Java, Bali, Sumatera, Kalimantan & Sulawesi; and employs approximately 3000 employees across Indonesia. H&M offers the latest styles and inspiration for all - always.

H&M is more than just fashion. With price, quality and sustainability deeply rooted in its DNA, H&M is not only a possibility for everyone to explore their personal style, but it also offers a chance to create a more sustainable fashion future.