Personal Assistant​/Secretary; CEO

Personal Assistant / Secretary (for CEO)

We are seeking a highly organized, discreet, and proactive Secretary to the CEO to support daily executive, administrative, and coordination needs. This position required to have strong communication skills, professionalism, and the ability to manage cross-border arrangements.

Manage the CEO’s daily calendar, appointments, and meeting schedules

Arrange domestic and international travel (flights, hotels, visas, itineraries)

Coordinate meetings with internal teams, regional offices, and external stakeholders

Handle communication (emails, calls, messages) in Bahasa Indonesia and English

Prepare meeting agendas, presentations, documents, and minutes

Ensure follow-up on action items and timely completion of tasks

Maintain and organize confidential files, records, and company documents

Support CEO in project coordination, report preparation, and basic research

Assist in event and business trip logistics

Handle expense reports and reimbursements

Perform general administrative duties to ensure smooth day-to-day operations

2-3 years of experience as Secretary, Executive Assistant, and Personal Assistant

Fluent in English (spoken & written);
Mandarin is a plus

Strong experience in international travel arrangement (flights, hotels, visa application, itinerary planning)

Excellent organizational and time-management skills

Strong attention to detail and ability to handle multiple priorities

Professional, discreet, and able to maintain confidentiality

Strong interpersonal skills and comfortable interacting with senior-level stakeholders

Proficient in Microsoft Office (Word, Excel, PowerPoint) and digital communication tools

Ability to work independently, anticipate needs, and follow through

Willing to work beyond standard office hours when needed

Well-groomed and professional

Preferably have experience in marketing and public relation and work closely with KOL and Celebrity

Prior experience supporting C-level executives

Familiarity with multinational or cross-cultural environments

Strong coordination and follow-through skills

Experience handling travel for foreign leaders