Admin & General Affairs Officer

We are looking for a well-organized, responsible, and service-oriented Admin & General Affairs Officer to support the day-to-day administrative and office operations of the company. This role will be responsible for ensuring the office runs smoothly, coordinating with building management and external vendors, managing office-related administration, and providing administrative support for invoices, reimbursements, and expenses.

The role will also provide basic reception and front desk support
, including welcoming visitors and assisting with general inquiries when required.

Office Administration & General Affairs

• Manage day-to-day office administrative activities and ensure smooth office operations.
• Coordinate with building management regarding office access, facilities, maintenance, and other building-related matters.
• Manage and maintain office access cards, keys, and related access administration
  .
• Coordinate office maintenance, repairs, cleaning, supplies, and other general office requirements.
• Coordinate with Office Boy (OB), building management, vendors, and other external service providers as needed.
• Monitor office supplies and ensure sufficient availability of stationery, pantry items, and other office necessities.
• Support office arrangements, meetings, events, and other internal activities when required.

Administrative & Expense Support

• Prepare and maintain administrative reports, records, and monthly recaps
  .
• Assist in preparing and checking invoices, reimbursement documents, and office expense claims
  .
• Maintain proper documentation and filing of office-related invoices, receipts, and supporting documents.
• Coordinate with the Finance team regarding office expenses, invoices, and reimbursement documentation.
• Monitor administrative expenses and ensure supporting documents are complete and properly maintained.

Reception & Front Desk Support

• Provide basic reception support when required.
• Welcome and assist visitors, clients, and business partners in a professional and friendly manner.
• Assist with incoming calls, messages, deliveries, and general inquiries.
• Coordinate visitor access with building management and relevant employees.
• Maintain a professional and welcoming front-office environment.

Other Administrative Support

• Provide general administrative support to employees and management as required.
• Assist with document preparation, photocopying, scanning, filing, and other administrative tasks.
• Support ad-hoc office and administrative projects as assigned.

• Minimum Diploma (D3) or Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
• 1 - 2years of experience in office administration, general affairs, receptionist, or a similar administrative role.
• Good understanding of general office administration and office coordination
  .
• Comfortable coordinating with building management, vendors, and external service providers
  .
• Basic English communication skills
  , both written and spoken, with the ability to communicate in simple English with visitors, vendors, building management, and internal stakeholders.
• Proficient in Microsoft Office, particularly Word and Excel
  .
• Professional, presentable, and comfortable providing basic front desk/reception support when required.