SVN​/2026​/034 - Project Assistant (IBG

Job Description

Reference No. : SVN/2026/034

Position Title :
Project Assistant (IBG)

Duty Station :
Jakarta

Organization Unit :
Immigration, Border and Governance

Classification : G-4

Type of Appointment :
Special Short-Term Contract

Report to :
Senior Project Associate

Estimated Start Date :
As soon as possible

Closing Date : 25 August 2026

Established in 1951, the International Organization for Migration (IOM) is a related organization of the United Nations (UN), and as the leading UN agency in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Operational in Indonesia for more than 40 years, IOM Indonesia is working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including:
Counter-Trafficking (CT), Labour Migration and Social Inclusion (LMSI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Governance and Resettlement and Voluntary Returns.

IOM’s Immigration and Border Governance (IBG) unit supports member states and the observer in strengthening the policy, legislation, operational systems, human resources and administrative and technical structures required to respond more effectively to diverse migration and border management challenges. IBG project and activities are in line with IOM’s commitment to facilitate orderly, safe and regular migration and mobility.

Under the direct supervision of Senior Project Associate and the overall supervision of the Programme Manager, the Project Assistant will be responsible for supporting the implementation of IBG programmes, as well as of administrative support with the position based in Jakarta, Indonesia.

Responsibilities and Accountabilities

• Assist in the implementation and monitoring of Immigration and Border Governance projects.
• Retrieve, compile, summarize, and present information/data related to the IBG projects.
• Support administrative coordination for the project implementation, involving liaison with diverse organizational units, government officials and other external parties to initiate requests, obtain necessary clearances, process and follow up on administrative actions.
• Create and maintain an efficient filing system of project correspondence and other supporting documents for the project implementation.
• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation
• Draft status report, identifying shortfalls including tracking payment record, receive, verify and check all incoming invoices/official receipts for payments of project-related activities and verify that it has valid supporting documents; reconcile eligible project expenditures and commitments incurred under a project portfolio; handle petty cash requirements and reimbursement of approved project expenditures.
• Provide data for prompt and accurate financial tracking, financial record keeping and financial reporting for all project activities and verify all financial records are by IOM standards. This includes weekly PRF, payment, PO tracking, financial report, commitment tracking report, daily operational balance, tracking sheet, and report on overspent and underspent items, among others;
• Support the organization of meetings, workshops, training sessions and outreach campaigns.
• In coordination with the Senior Project Associate and Programme Manager, respond to general information requests and inquiries; set up and maintain files/record;
• Attend to online/in-person trainings, staff development opportunities on relevant immigration and border governance, admin, finance, and procurement matters
• Perform any other duties as may be assigned, including duty travel.

• University degree in Political/Social Sciences, Law, Management,…