Administrative Support

Job Title

Pay Range: $24.19hr - $29.19hr

• 1+ years of administrative support experience.
• Proficiency in Microsoft Office Suite.
• Strong verbal and written communication skills.
• Ability to prepare general reports and maintain accurate records.

• Provides administrative support to the Snr. Supervisor and other staff as needed, including processing incoming and outgoing mail and internal correspondence, sending and receiving faxes, managing administrative telephone calls by screening, redirecting, and recording messages.
• Assists with coordinating meetings, reserves rooms, and notifies all parties of the date, time, and place, as requested.
• Tracks appointments and re-appointments; schedules meetings; notifies members and guests; records meeting minutes into approved format; distributes approved minutes and maintains permanent records.
• Complies with Open Meeting Law when setting schedule and agenda.
• Updates agency organizational charts periodically.
• Responds to requests for information by proactively processing requests on behalf of the Director by reviewing the request, identifying appropriate staff person to gather information or develop a response within prescribed timelines, and keeps Director apprised of the progress through completion.
• Acts as liaison between Snr. Supervisor and various department staff.
• Ensures day operations are completed with timeliness and efficiency, ensuring compliance with established standards.
• Addresses areas of concern while ensuring support coverage is met to the greatest extent possible.
• Gathers information through questioning individuals and by examining records and documents.
• Ensures all procedures and practices relating to secretarial services are adhered to.
• Ensures all procedures and practices relating to administrative services are adhered to.

• High school diploma or equivalent required.
• Experience in a healthcare or administrative environment is preferred.