Payroll Specialist Lead - Poland; Individual Contributor

Payroll Specialist Lead–Poland

The Payroll Specialist Lead is a critical role within Remote’s dynamic global payroll organization. Nestled within our EOR and Payroll Operations Team, the role delivers accurate, compliant payroll operations within assigned countries while improving and scaling our global payroll processes. The Lead works closely with Payroll Operations, Tax, Finance, Product, and Customer Success teams, and coordinates with diverse payroll partners.

• Ensure payroll is processed accurately, on time, and in compliance with country-specific regulations and statutory requirements.
• Own end-to-end payroll execution for assigned jurisdictions, including validation of payroll inputs, payroll calculations, and post-payroll processes.
• Act as a subject matter expert on country payroll requirements, staying up-to-date with legislative, tax, and regulatory developments that may impact payroll operations.
• Support operational implementation and rollout of payroll services in new or expanding jurisdictions, ensuring payroll execution processes are effectively integrated into operational workflows.
• Serve as a key point of coordination for internal teams and external stakeholders on country payroll matters.
• Identify and resolve payroll discrepancies, operational risks, or compliance issues, exercising sound judgment when escalating complex matters.
• Contribute to the continuous improvement of payroll operational processes, identifying opportunities to streamline workflows and improve operational transparency.
• Support the development and maintenance of payroll documentation and operational knowledge to ensure processes remain clear, scalable, and aligned with internal governance requirements.
• Partner with cross-functional teams to support system enhancements, statutory updates, and operational improvements impacting payroll.
• Contribute to the adoption of automation and AI-enabled tools that improve payroll operational efficiency, accuracy, and scalability.
• Participate in testing activities related to payroll system developments, enhancements, and process improvements to ensure operational readiness.

• Brings meaningful mid-to-senior career experience in Polish payroll operations, including hands‑on responsibility for end‑to‑end payroll processing in Poland.
• Has managed payroll in multi‑country environments or global organizations, with exposure to different payroll systems and local regulatory frameworks.
• Demonstrates strong understanding of payroll controls, reconciliations, statutory reporting, and compliance requirements.
• Comfortable working with internal and external stakeholders in Remote’s payroll ecosystem, and coordinating cross‑functional stakeholders.
• Analytical and detail‑oriented, with strong problem‑solving skills and the ability to manage complex payroll scenarios.
• Strong written and oral communicator, comfortable working in asynchronous and globally distributed environments.
• Takes ownership of outcomes, raises risks early, and approaches operational challenges with curiosity and accountability.
• Comfortable working in scrappy, quick‑moving start‑up environments.
• Proficient in payroll tools and data analysis using in‑house and external platforms.
• Experience working in remote or globally distributed teams is an advantage.
• Demonstrates strong fluency in English; additional languages are a plus.
• Demonstrates strong automation and AI capabilities and AI fluency.

Report to:
Associate Manager, Payroll Operations
Team:
Payroll Operations

Location:

Poland

Start date:

As soon as possible

Annual salary range: 152,550zł – 171,650zł PLN

• Work from anywhere
• Flexible paid time off
• Flexible working hours (async)
• 16 weeks paid parental leave
• Mental health support services
• Stock options
• Learning budget
• Home office budget / IT equipment
• Budget for local in‑person social events or co‑working spaces

We work asynchronously, allowing you to plan your schedule around your life instead of meetings. You will be empowered to take ownership, act proactively, and prioritize work-life balance.

We encourage applicants from all ethnic groups, genders, sexualities, ages, abilities, disability status, and other under-represented groups. We require no preferential treatment based on protected characteristics and provide accommodations upon request. Applicants may voluntarily disclose pronouns and demographic information to help us stay accountable to diversity and inclusion goals.