Junior Accounts Payable Specialist

Job Description Why join Rolls‑Royce?

At Rolls‑Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting and connecting people everywhere.

By joining Rolls‑Royce, you'll have the opportunity to work on world-class solutions, supported by a culture that believes individuality is our greatest strength, and all perspectives, experiences and backgrounds help us innovate and enable our high-performance culture.

Understand the overall vendor invoice processing cycle.

Perform timely and accurate manual and automated financial postings in SAP, in compliance with accounting standards, tax rules, payment block requirements, and internal company policies.

Responsible for handling and posting of credit notes.

Responsible for managing the complex AP related tasks (e.g consignment stock, leasing invoices, retro postings, self-billing, GRNI)

Provide support documentation for any external audit query relating to AP process.

Help in identify and resolve system issues or exceptions encountered in the invoice processing process (e.g., VIM exceptions)

Actively drive the resolution, timely updates, documentation, and closure of internal queries raised in Service Now and external queries received via email in line with SLA requirements

Analyse and review Purchase Orders (POs), collaborating closely with procurement, vendors, and business stakeholders to resolve queries and support business needs.

Perform vendor account reconciliation and investigate and resolve debit balances

Perform ageing creditor analysis and ensuring that required actions are taken to improve performance.

Review and resolve blocked documents (invoices and credit notes) to ensure readiness for payment processing.

drive the resolution of AP queries in line with established internal control frameworks, including segregation of duties and system-based controls

Monitoring AP admin tasks to ensure that the invoices are processed in compliance with standard procedures, workflows, policies and controls

Ability to handle ad hoc queries, investigate and resolve mismatches, discrepancies, and exceptions, escalating issues when required, while ensuring minimal impact on operations

Identify recurring issues and report them for an in-depth root cause analysis

Maintain clear records of issues identified and actions taken to support transparency and learning

Ability to use the core AP systems such as SAP ECC, Service Now, Open Text VIM, performing tasks as per process guidelines and user manuals

Identify basic system issues (e.g., failed invoice uploads, vendor mismatches) and report them to the IT support team for resolution

Bachelor's degree in accounting, Finance, Business Administration, or a related field.

1-3 years of Accounts Payable experience in finance or shared services/GBS

Experience with SAP , VIM, Service Now, invoice processing and reconciliations

Familiarity with compliance and accounting policies

Experience in vendor/stakeholder management

Fluent English (at least B2)

Technical / Functional Knowledge :
Understands the key step and core systems in the Accounts Payable process and applies standard procedures accurately. Seeks support for unfamiliar scenarios.

Problem solving:
Ability to identify and resolve the routine and ad-hoc issues using the established guidelines. Recognises when problems are outside their scope and escalates appropriately with relevant details.

Organisation expertise:
Understands the AP's cross-functional integration with Procurement, Receiving, and Treasury. Manages and prioritize own queue of invoices and queries, prioritises well.

Accountability :
Take ownership for assigned tasks and meets deadlines with accuracy. Support the maintenance of a high standard of accuracy and escalates risks or errors in a timely and professional manner

Leadership:
Support in onboarding and training for new team members by sharing basic documentation or answering routine questions. Actively participates in team meetings and knowledge-sharing sessions.

Interpersonal skills:
Communicates clearly and professionally with internal stakeholders and external vendors, and represent the Accounts Payable function effectively in cross-functional conversations.

Fluent English (at least B2) , German as advantage

• Private healthcare and group life insurance
• Annual bonus
• my Benefit platform/subsidy for Multisport cards
• Internet and electricity allowance for remote work
• Increased funding for the Employee Capital Plans (PPK) program;
  Rolls‑Royce Sp. z o.o. contributes 3% to this program
• Additional vacation days based on length of service with the employer

Hybrid work model (2 days in the office / 3 days from