Accounts Payable Specialist

Why join Rolls‑Royce?

At Rolls‑Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting and connecting people everywhere.

By joining Rolls‑Royce, you'll have the opportunity to work on world-class solutions, supported by a culture that believes individuality is our greatest strength, and all perspectives, experiences and backgrounds help us innovate and enable our high-performance culture.

• Understand the overall vendor invoice processing cycle.
• Perform timely and accurate manual and automated financial postings in SAP, in compliance with accounting standards, tax rules, payment block requirements, and internal company policies.
• Responsible for handling and posting of credit notes.
• Responsible for managing the complex AP related tasks (e.g consignment stock, leasing invoices, retro postings, self-billing, GRNI)
• Provide support documentation for any external audit query relating to AP process.
• Help in identify and resolve system issues or exceptions encountered in the invoice processing process (e.g., VIM exceptions)

• Actively drive the resolution, timely updates, documentation, and closure of internal queries raised in Service Now and external queries received via email in line with SLA requirements
• Analyse and review Purchase Orders (POs), collaborating closely with procurement, vendors, and business stakeholders to resolve queries and support business needs.
• Perform vendor account reconciliation and investigate and resolve debit balances
• Perform ageing creditor analysis and ensuring that required actions are taken to improve performance.
• Review and resolve blocked documents (invoices and credit notes) to ensure readiness for payment processing.

• drive the resolution of AP queries in line with established internal control frameworks, including segregation of duties and system-based controls
• Monitoring AP admin tasks to ensure that the invoices are processed in compliance with standard procedures, workflows, policies and controls

• Ability to handle ad hoc queries, investigate and resolve mismatches, discrepancies, and exceptions, escalating issues when required, while ensuring minimal impact on operations
• Identify recurring issues and report them for an in-depth root cause analysis
• Maintain clear records of issues identified and actions taken to support transparency and learning

• Ability to use the core AP systems such as SAP ECC, Service Now, Open Text VIM, performing tasks as per process guidelines and user manuals
• Identify basic system issues (e.g., failed invoice uploads, vendor mismatches) and report them to the IT support team for resolution

Bachelor's degree in accounting, Finance, Business Administration, or a related field.

• 2-5 years Accounts Payable experience in finance or shared services/GBS
• Experience with SAP , VIM, Service Now, invoice processing and reconciliations
• Familiarity with compliance and accounting policies
• Experience in vendor/stakeholder management
• Fluent English (at least B2)

• Technical / Functional Knowledge :
  Understands the key step and core systems in the Accounts Payable process and applies standard procedures accurately. Seeks support for unfamiliar scenarios.
• Problem solving:
  Ability to identify and resolve the routine and ad-hoc issues using the established guidelines. Recognises when problems are outside their scope and escalates appropriately with relevant details.
• Organisation expertise:
  Understands the AP's cross-functional integration with Procurement, Receiving, and Treasury. Manages and prioritize own queue of invoices and queries, prioritises well.
• Accountability :
  Take ownership for assigned tasks and meets deadlines with accuracy. Support the maintenance of a high standard of accuracy and escalates risks or errors in a timely and professional manner
• Leadership:
  Support in onboarding and training for new team members by sharing basic documentation or answering routine questions. Actively participates in team meetings and knowledge-sharing sessions.
• Interpersonal skills:
  Communicates clearly and professionally with internal stakeholders and external vendors, and represent the Accounts Payable function effectively in cross-functional conversations

Fluent English (at least B2) , German as advantage

• Private healthcare and group life insurance
• Annual bonus
• my Benefit platform/subsidy for Multisport cards
• Internet and electricity allowance for remote work
• Increased funding for the Employee Capital Plans (PPK) program;
  Rolls‑Royce Sp. z o.o. contributes 3% to this program
• Additional vacation days based on length of service with the employer
• Hybrid work model (2 days in the office / 3 days from hom