Plant Administrator

Overview

IHI Power Services Corp, 8755 Enterprise Drive, Jamestown, California, United States of America

Posted Wednesday, February 4, 2026 at 9:00 AM

Joining IHI Power Services Corporation (IPSC) means you’ll be joining a team in which employees are recognized as the backbone of the company. We offer a competitive benefits package that includes a 401K and provides a range of benefit options covering your wellness needs.

At IHI, Diversity, Respect, and Inclusion are not simply initiatives, they are a commitment from the entire organization, treating everyone with respect, valuing people’s differences, and empowering everyone to have a voice.

IPSC provides operations, maintenance, management, and power support services to the US Power Generation Industry across the United States. Our team is comprised of experts from diverse backgrounds of technical fields, including power operations, engineering, asset management, as well as finance, human resources, administration, safety and environmental. With this diverse background coupled with extensive years of employee experience, IPSC provides exceptional operations, maintenance, management, and development expertise to a variety of power assets.

May be in any combination

• Human Resources:
• Assists in the development of administrative procedures to ensure consistent and safe operations.
• Coordinate and complete all New Employee Orientation
• Act as the onsite contact for Human Resources matters concerning employee benefits.
• Support Corporate Human Resources as assigned
• Annually Verify Drivers License Validity for all employees.
• Accounting, Purchasing, and Invoicing:
• Works closely with Management and O&M – Systems Technician to develop commercial lines of credit so the Company can purchase on a net 30 (or based on owner and leadership team needs) day credit basis.
• Input invoices, receivables and budgets into Quick Books.
• Cut checks for invoices due on a weekly basis.
• Codes invoice documents to the appropriate charge number and center to affect accurate cost tracking.
• Review all invoices for appropriate documentation and approval prior to payment for various entities.
• Prepare accurate monthly reports assigned to complete the monthly report, and other business reports as assigned. Input and maintain the fuel analysis spreadsheet or database.
• Compiles and prints various purchasing reports as needed.
• Prioritize invoices according to payment terms.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Acts as the point of contact for managing customer AP concerns.
• Daily data entry and bi-monthly invoicing of fuel, limestone, and ash receipts.
• Input and maintain the fuel analysis spreadsheet or database.
• Plant Checking - Accurately maintain and reconcile the Checking accounts, including proper check requests, receipts and submission for reimbursement
• Monthly Accruals, 1099 Maintenance, and Assist in month end closing
• Assist with other projects as needed and Keep confidential information

• Accounts Payable:
• Accurately process and verify invoices for payment.
• Close purchase orders or change status as appropriate through the Mainsaver program when invoice is paid.
• Maintain copies of all invoice documentation in plant files and on server.
• Reconcile vendor statements, research and resolve payment and discrepancies and disputes.

• Purchase Orders:
• Ensure accuracy of purchase orders, correct signatures, DOFA signature levels, purchase orders, etc. Copy and distribute to proper parties.
• Check purchase orders and contracts prior to signatures to ensure approved purchase order amounts are not exceeded without change orders.
• Create and Manage Contract Purchase Orders within Mainsaver.

• General Office Duties:
• Greet visitors and represents the facilities in a professional manner. Control access to the inner office area.
• Handle phone calls and mail distribution in a timely, professional, and dependable manner. Manage the IP phone system, update outgoing messages, and provide user training as required.
• Maintain files with established filing systems and document retention procedures. Archive and discard files as…