Administrative Assistant - VCEA Dean's Office

Position Information

Title:

Administrative Assistant 3 - VCEA Dean’s Office

Department:
Dean’s Office, Voiland College of Engineering and Architecture

Location:

Pullman, WA

• Monthly Salary: $4,004 to $5,376
• Full time, permanent
• 100% FTE
• Overtime eligible

The Voiland College of Engineering and Architecture (VCEA) supports innovative education, research, and industry partnerships that prepare students to solve complex real‑world challenges. The Administrative Assistant plays a key role within the Dean’s Office, providing professional‑level support to the Assistant to the Dean, Development Operations Manager, and Director of Administrative Services. The role helps ensure the efficient operation of the Dean’s Office by coordinating projects, supporting personnel activities, and contributing to initiatives that serve faculty, staff, students, donors, and external partners.

Coordinate complex administrative functions, including maintaining records and databases, preparing reports and correspondence, coordinating calendars and meetings, supporting employee onboarding and training activities, and assisting with recruitment and personnel processes. Provide development and stewardship support, serve as primary point of contact for visitors and inquiries, coordinate college events, and help ensure projects and operational priorities are completed accurately and on schedule.

WSU offers a comprehensive benefits package including paid sick and vacation leave, paid holidays, medical, dental, life and disability insurance for employees and dependents, retirement and deferred compensation, optional supplemental retirement accounts, training and development, and employee tuition waiver.

• High school diploma or equivalent AND three (3) years of clerical, office or administrative experience; OR an associate’s degree in business administration, public administration, or a closely related field may substitute; AND one (1) year of experience as an Administrative Assistant 2 or two (2) years as an Administrative Assistant 1; OR equivalent education/experience.
• Experience and proficiency in Microsoft Office Suite.
• Demonstrated ability to use and assist with office equipment.
• Experience working with the public or in a customer service setting.
• Demonstrated ability to interact effectively with persons of varying levels of responsibility and experience.
• Experience maintaining hardcopy and electronic records/files.

• Extreme attention to detail.
• Demonstrated ability to prioritize work to meet deadlines.

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.