Office Admin Coordinator

Office Admin Coordinator

Warsaw, PL, 00-189

Orifarm is looking for a new Office Admin Coordinator for the Warsaw office, where you will play a central role in ensuring the daily administrative functions of our office run effortlessly.

The Office Admin Coordinator for the Warsaw office is responsible for managing and coordinating administrative activities within the office to ensure efficient operations. This role involves a variety of tasks including office management, administrative support, and coordination of activities to support the overall productivity of the organization.

• Managing daily office operations, including maintaining office supplies, equipment, and facilities.
• Ensuring the office environment is clean, organized, and conducive to productivity.
• Handling incoming and outgoing mail, packages, and deliveries.

• Implementing and overseeing administrative projects, systems, procedures, and policies (e.g. travel policy)
• Serving as a key user and administrator of a company travel platform Egencia for both commercial office and shared service organization
• Coordinating car fleet administration activities for both commercial office and shared service organization, including periodical update of car fleet policy.
• Providing administrative support to executives and other staff, including scheduling meetings, managing calendars, and organizing travel arrangement.
• Assisting in the preparation of documents, reports, and presentations.
• Coordinating and scheduling internal and external meetings and events

• Serving as the primary point of contact for office-related inquiries and requests.
• Coordinating with external vendors and service providers for office maintenance and services
• Assisting in the onboarding process for new hires, including setting up workstations and providing necessary materials.

• Handling phone calls, emails, and other correspondence, and directing them to appropriate staff.
• Communicating effectively with staff, vendors, and visitors to ensure smooth operations.
• Maintaining accurate and up-to-date records, files, and documentation.
• Coordinating internal communication and corporate events.

• Assisting with basic financial tasks, such as processing invoices, expense reports, and purchase orders.
• Maintaining records of office expenses and budget tracking

• Minimum of 2-3 years of experience in office administration or a related field, preferably in international environment.
• Experience in managing office operations and providing administrative support.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Experience with event organization/coordination would be an asset.

• Excellent at multitasking
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Detail-oriented with strong problem-solving abilities.
• Capable of working independently and as part of a team
• Fluent in English and Polish.

You will report to the Director, Talent Aquisition, Diversity & Inclusion, HRBP and Warsaw Office Administration and be part of a committed team that values collaboration and operational excellence.

• Full-time employment contract
• Annual bonus
• Life insurance
• Private medical care
• Subsidy to sports card
• Pension plan (PPK)

Warsaw office located at Inflancka 4A.

ASAP

At Orifarm, we know that our growth comes from the development of our employees. We are an ambitious organization with an entrepreneurial culture celebrating can-do attitudes, smarts, and hearts. Our secret to success? Valuing how different skill sets join forces to make our journey happen.

You will experience a work environment characterized by flexibility and a strong commitment to work-life balance, understanding that the best results come from satisfied and well-supported employees. Our international setting offers great opportunities for growth and career advancement. We also prioritize social events and gatherings to ensure that our employees feel connected and engaged with each other.

We regard our feedback culture as a fundamental element in the individual employee's opportunities for learning and development. When we have good results, every employee, including student workers, is part of our bonus scheme.

Everyone should have access to modern medicine. High costs or lack of access to pharmaceuticals should never impact our possibility to receive treatment or relief and live a healthy life. At Orifarm, we aim to bring healthy days by making modern healthcare a better deal for the people and the societies we serve. Working towards our vision, we create access to affordable, high-quality pharmaceuticals and healthcare products by challenging markets and always seeking new opportunities.

With our core values paving the way, we always act responsibly and…